Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Cycling through Colors.

Cycling through Colors

Written by Allen Wyatt (last updated January 2, 2021)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365

Excel provides a tool you can use to cycle through the available font colors. The tool is not available by default, but must be added by following these steps:

  1. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 or later versions display the File tab of the ribbon and then click Options.)
  2. Click the Customize option (Excel 2007) or Quick Access Toolbar option (Excel 2010 or later versions) at the left side of the dialog box. (See Figure 1.)

    3. Figure 1. Customizing the Quick Access Toolbar.

  3. In the Choose Commands From drop-down list, choose All Commands.
  4. In the list of commands, click once on Cycle Font Colors.
  5. Click the Add button. The command is copied to the right side of the dialog box.
  6. Click OK. The Cycle Font Colors tool is now on the Quick Access Toolbar.

Now, whenever you click on the Cycle Font Color tool, the font color in the selected cells will change. Click again, and the color changes again. Keep clicking, and eventually the font colors repeat.

If you cannot locate the Cycle Font Colors command in step 4, try using the Choose Command From drop-down list (step 3) to choose Commands Not In the Ribbon. For some odd reason, in some versions of Excel Microsoft made the command available in that group, but not in the All Commands group. Go figure!

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6130) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Cycling through Colors.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Graphics

Graphics are a great addition to a worksheet, but there may be times when you don't want them printed. The easy way to ...

Discover More

Numbering Only Certain Lines

Need to add line numbers to a document? Word provides an easy way to add them, but some of the controls that configure ...

Discover More

Always Opening a Workbook that is Editable

When you send a workbook to a coworker, it can be bothersome if that person has problems using what you created. There is ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Indenting Cell Contents

Excel allows you to apply several types of alignments to cells. One type of alignment allows you to indent cell contents ...

Discover More

Setting Orientation of Cell Values

Need the contents of a cell to be shown in a direction different than normal? Excel makes it easy to have your content ...

Discover More

Partially Blocking Social Security Numbers

Need to protect a series of Social Security Numbers in a worksheet? The techniques provided in this tip might be a good ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.