Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Incrementing Months in Dates.
Hiren has a series of dates in a worksheet. He would like to increment the month, so that (for instance) August becomes September in the dates. He wonders if there a way this can be done using Find and Replace.
You actually could use Find and Replace to do the changing. For instance, let's assume that the date shown in the cell range is 8/1/10 through 8/31/10. You could do a search for "8/" (without the quote marks) and replace it with "9/" (again, without the quotes).
There are a couple of problems with this approach, however. First, you'll end up making changes that you probably don't want to make. For instance, 8/18/10 is change to 9/19/10 because there are two instances of 8/ in the original value. Second, when you change 8/31/10 to 9/31/10, Excel treats the converted date as text rather than as a date because 9/31 is not a valid date. In addition, you'll need to modify what you are searching for and replacing with based upon how the date is formatted in the cells.
A better solution is to use a formula to do the incrementing. The function you want to use for this purpose is EDATE, as shown here:
The formula works great at incrementing the month. You need to understand how the formula works when the result of incrementing the month results in an invalid date. For instance, if the original date is 8/31/10 and you use the formula, it returns 9/30/10, the last valid day in September.
If you want, instead, to see an error when trying to increment, then the formula can be adjusted to compensate:
This formula compares the date of the converted date to the day of the original date, and if they are not the same then it returns an #N/A error.
If you want, instead, to have the invalid date "fall over" to the next month (so that 8/31/10, when incremented, becomes 10/1/10), then you can use a different formula that doesn't rely on EDATE:
This formula will, interestingly enough, handle the "end of the year wrap" correctly. Thus, an original date in A1 of 12/1/10 will become 13/1/10 which is translated by Excel as 1/1/11.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9265) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Incrementing Months in Dates.
Organize Your Data! Using the powerful sorting capabilities of Excel can help you get your data into just the order you need. Find out how you can use the full capabilities of sorting to your benefit. Check out ExcelTips: Serious Sorting today!