Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Character Limits for Cells.

Character Limits for Cells

by Allen Wyatt
(last updated May 16, 2015)

2

Carolyn describes a situation in which a coworker has a worksheet with large amounts of text in several cells. A few cells will not display all the text even with text wrapping and a smaller font selected.

It sounds as if this workbook is being displayed in Compatibility mode, meaning that it is in the older file formats supported by Excel. In versions of Excel before Excel 2007 there was a problem displaying everything that may be entered in a cell. While Excel allowed you to enter up to 32,767 characters in each cell, it would only display the first 1,024 characters of what was in the cell. In other words, if there is anything more than this in a cell (which could be likely in some circumstances), then it won't display; Excel pretended like it wasn't even there.

The easiest way to get around this problem is to save the workbook in Excel's native format, either XLSX or XLSM (depending on whether you have macros in the workbook or not). Save it in the desired format and reopen the workbook, and you should have no problem seeing everything in the cells.

The caveat here, of course, is that if you want to give the workbook to someone else who is using an older version of Excel, they won't be able to see all the text in the cells. In that case you might look at dividing up what is in the cells so there is less than about 1,000 characters in each cell.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10231) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Character Limits for Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 8 + 1?

2015-09-30 02:50:27

Edward

Using things like Avtivecell.formula=cell.formula+"XYZ" will insert the text to a cell but destroy the font formatting.
The only way to insert characters into a cell using VBA without destroying the font format of the already existing text is using activecell.characters(lastchar#).insert. And with this one you are limited to 256 characters. Probably something the programmers forgot to fix from Excel 2003.

Anyone with a tip how to perform this: Enter additional text to a cell without resetting the font formatting it has Prior to the text insert?


2015-09-24 10:58:48

TONY

I have excel 2007 but I still run into a 255 character limit when I link cells. In other words I can type thousands of characters and line breaks (alt+enter) into a cell but it won't all appear in the linked cell. Is there a way around this? Thanks


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