Printing a Multi-Line Footer

by Allen Wyatt
(last updated January 11, 2020)

5

Excel allows you to create headers and footers that you can use with your workbooks. If you want, you can create a multi-line header or footer, as desired. There are a few methods to accomplish this task. To start a new line you can hold down the Alt key as you type 0010 on the numeric keypad. You can also press Shift+Enter. Perhaps the simplest method is to just press Enter. All three of these methods inserts a line-break character in the footer text.

Another thing to remember when doing footers in this way is that you will need to increase the bottom margin on your page setup. If you fail to increase it sufficiently, your footer may "overprint" the data in your worksheet, or vice-versa.

Finally, you must keep in mind that Excel places a limit on the length of your headers and footers. The total length of a header or footer cannot exceed 255 characters. If you need to create a header or footer that contains more characters, you will need to create them differently, without explicitly doing so as a header or footer.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10448) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving Text Using the Mouse

Many people use the keyboard to do their primary editing tasks. Word doesn't limit you to the keyboard, however. You can ...

Discover More

Marking Gender-Specific Grammar

Some people feel that your writing can be better if you remove gender-specific language it may contain. Here's how you ...

Discover More

Summing Based on Formatting in Adjacent Cells

It is easy to use Excel functions to sum values based on criteria you establish, unless those criteria involve the ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Displaying Latitude and Longitude

If you work with geographic data, you may need a way to display latitude and longitude in a worksheet. This tip examines ...

Discover More

Replacing Background Colors in Cells

Want a quick way to replace background colors in cells? It's easy to do using Find and Replace, or you can simply use the ...

Discover More

Exporting Latitude and Longitude

A handy way to store latitude and longitude values in Excel is to treat them as regular time values. When it comes around ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 1?

2018-11-29 11:59:45

laura

the ALT +0010 for footer like break didn't work, any suggestions? thanks

i'm trying print multiple lines for footer when I create a PDF out of excel


2018-11-29 11:51:25

laura

the ALT +0010 for footer like break didn't work, any suggestions? thanks


2018-01-05 12:45:54

Chris

shift Enter is an alternate to Alt key as you type 0010


2018-01-05 12:13:45

Ronmio

In Excel 2013, you CAN press Enter in a header or footer to make them multi-line. Go to Print > Page Setup > Header/Footer > Custom Header or Custom Footer and, within any section, you an use the Enter key to create a line break.


2014-10-13 15:48:55

Annette Hatley

I was able to use the Enter key to create a new line in a footer in Excel 2007. The Print Preview confirmed the new line. Even printed with no issue.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.