Printing a Multi-Line Footer

by Allen Wyatt
(last updated January 11, 2020)

5

Excel allows you to create headers and footers that you can use with your workbooks. If you want, you can create a multi-line header or footer, as desired. There are a few methods to accomplish this task. To start a new line you can hold down the Alt key as you type 0010 on the numeric keypad. You can also press Shift+Enter. Perhaps the simplest method is to just press Enter. All three of these methods inserts a line-break character in the footer text.

Another thing to remember when doing footers in this way is that you will need to increase the bottom margin on your page setup. If you fail to increase it sufficiently, your footer may "overprint" the data in your worksheet, or vice-versa.

Finally, you must keep in mind that Excel places a limit on the length of your headers and footers. The total length of a header or footer cannot exceed 255 characters. If you need to create a header or footer that contains more characters, you will need to create them differently, without explicitly doing so as a header or footer.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10448) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two more than 3?

2018-11-29 11:59:45

laura

the ALT +0010 for footer like break didn't work, any suggestions? thanks

i'm trying print multiple lines for footer when I create a PDF out of excel


2018-11-29 11:51:25

laura

the ALT +0010 for footer like break didn't work, any suggestions? thanks


2018-01-05 12:45:54

Chris

shift Enter is an alternate to Alt key as you type 0010


2018-01-05 12:13:45

Ronmio

In Excel 2013, you CAN press Enter in a header or footer to make them multi-line. Go to Print > Page Setup > Header/Footer > Custom Header or Custom Footer and, within any section, you an use the Enter key to create a line break.


2014-10-13 15:48:55

Annette Hatley

I was able to use the Enter key to create a new line in a footer in Excel 2007. The Print Preview confirmed the new line. Even printed with no issue.


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