Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Only Selected Pages.
by Allen Wyatt
(last updated February 5, 2016)
Excel provides several controls that help you control exactly what you print. Normally when you print, you would print the entire worksheet. However, Excel allows you to specify that only specific pages of the worksheet be printed. This comes in handy if you have used Page Break Preview or Print Preview to look at your worksheet, and you determine that you don't need all the pages that Excel would otherwise print.
To print only selected pages, follow these steps if you are using Excel 2007:
Figure 1. The Print dialog box.
When you specify the pages to print, in step 2, you can separate page numbers by commas. Thus, if you wanted to print pages 4 and 7, you should enter "4,7" (without the quote marks) in the Pages area of the dialog box. You can also specify ranges of pages to print. This means if you wanted to print pages 3 through 5 and page 9, you would enter "3-5,9" (again without the quote marks).
All of this works just fine, to this point, in Excel 2007. If you are using Excel 2010, things are different. When you press Ctrl+P you see the printing options on the File tab of the menu, but there is no "Pages" box (step 2). Instead, the options allow you to specify a beginning and ending page range for printing. If you try to get fancier and enter something like "3-5,9" then Excel removes the dash and command and ends up trying to print page 359.
This "simplification" in Excel 2010 is, unfortunately, a step backwards in flexibility when compared to earlier versions of the program.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12467) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Printing Only Selected Pages.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
If you need to change the size of paper on which your worksheets will be printed, it can be bothersome to make the change ...Discover More
If your worksheet, when printed, requires more than a single page to print, you may want to only print a range of the ...Discover More
It is inevitable that if you spend time creating a chart you will want to print that chart on your printer. Here's how ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.