Written by Allen Wyatt (last updated May 28, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Shivram needs to count the number of times each letter of the alphabet occurs in a text string. For instance, if a cell contains the text "University of California at Santa Clara," he needs to know how many times the letter A is in the string, how many times the letter B, all the way to Z. He wonders what formula would he should use to do this.
One easy way to do this is to rely on the SUBSTITUTE function in your formula. You can use the function to remove whatever letter you are looking for from the text, and then compare the "before" and "after" lengths of the text.
Let's start by assuming you have the letters A through Z in the range A2:A27. In cell B1 you would put the text you want to analyze ("University of California at Santa Clara") and in cell B2 you would put this formula:
=LEN(UPPER(B$1))-LEN(SUBSTITUTE(UPPER(B$1),UPPER($A2),""))
Copy the formula down in the remaining cells (B3:B27), and it represents the count of each letter that appears in the text in B1. You can, if you desire, put additional text strings to analyze in row 1, and then copy the range B2:B27 to the columns just below those other text strings.
Note that this formula makes no differentiation between uppercase and lowercase letters. In other words, the letter "A" in column A will match both "A" and "a" in the text in row 1. If you want the formula to be case sensitive, you would remove the UPPER function from the formula, thusly:
=LEN(B$1)-LEN(SUBSTITUTE(B$1,$A2,""))
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2985) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365.
Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!
If you would like to determine how many instances of a particular word appear within a range of text, there are several ...
Discover MorePostal codes in Canada consist of six characters, separated into two groups. This tip explains the format and then shows ...
Discover MoreSometimes putting together a formula can be a challenge. Part of the process, though, is examining the data with which ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments