Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changing Portions of Many Hyperlinks.
Kerstine has a worksheet with many, many different hyperlinks in it. She is wondering if there is a way she can replace just a part of each link. For instance, she might like to change any instance of http://www.mysite.com/ to c:/documents/mycopy/. If there is anything additional in the links, then that part should remain. So, for instance, if the original link is http://www.mysite.com/thispage.html, it would be changed to c:/documents/mycopy/thispage.html.
This can be easily done with a macro. The reason is because the hyperlinks can be examined and changed using regular string functions. The following macro provides a simple way to address the issue.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Sub EditHyperlinks()
Dim lnkH As Hyperlink
Dim sOld As String
Dim sNew As String
sOld = "http://www.mysite.com"
sNew = "c:/documents/mycopy/"
For Each lnkH In ActiveSheet.Hyperlinks
lnkH.Address = Replace(lnkH.Address, sOld, sNew)
lnkH.TextToDisplay = Replace(lnkH.TextToDisplay, sOld, sNew)
Next
End Sub
This routine steps through all the hyperlinks in the current worksheet and makes modifications, if necessary, to each one. Both the hyperlink and the displayed text are changed, as appropriate. All you need to do is make changes to the sOld and sNew strings to specify what you are searching for and what you want to replace it with.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11081) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Changing Portions of Many Hyperlinks.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Combining workbooks that have cross-links to each other can offer some special challenges. This tip examines how you can ...
Discover MoreWhen you copy workbooks that contain links, you may be at a loss as to how to update those links. There are a couple of ...
Discover MoreIf you have linked information in your worksheets, you may want a way you can easily change the targets to which those ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-08-24 20:34:27
Jim
I have around 1000 hyperlinks that MSExcel mysteriously changed from ...DocumentsSubfolder directory
to ...AppDataRoamingMicrosoft directory.
I attempted to use the macro you suggested in «Changing Portions of Many Hyperlinks» and also the one in «Changing Huge Numbers of Hyperlinks», of course changing the text/code appropriately, but running these macros on my worksheet changed nothing.
This is also a problem that happens periodically; I really wish Excel didn't do this switcharound.
2016-04-06 14:04:18
Willy Vanhaelen
@Kristina
Try to replace the backslashes with slashes:
sOld = "//safenet-Keystone.global.itcor.net/Keystone_encrypted/Payroll Taxation/US Tax/Tax Scanned Documents"
sNew = "//safenet-Keystone.global.itcor.net/Keystone_encrypted/Payroll Taxation/Tax Scanned Documents"
2016-04-05 09:41:17
Kristina
I have a spreadsheet that has hyperlinks to thousands of pdf files that are saved on a shared network. My manager just changed a bunch of folders on the network which moved the folder that the pdf files are housed in. I need to change the path but whenever I try the macro above, for some reason it doesn't work. This is my first time using a macro so I'm at a loss for where to start with troubleshooting.
Sub EditHyperlinks()
Dim lnkH As Hyperlink
Dim sOld As String
Dim sNew As String
sOld = "\safenet-Keystone.global.itcor.netKeystone_encryptedPayroll TaxationUS TaxTax Scanned Documents"
sNew = "\safenet-Keystone.global.itcor.netKeystone_encryptedPayroll TaxationTax Scanned Documents"
For Each lnkH In ActiveSheet.Hyperlinks
lnkH.Address = Replace(lnkH.Address, sOld, sNew)
lnkH.TextToDisplay = Replace(lnkH.TextToDisplay, sOld, sNew)
Next
End Sub
When I run it and check my spreadsheet, the US Tax folder is still in the hyperlink and the link won't open. Please help! I'm at my wits end and don't want to have to manually update these links or lose them entirely.
2015-08-09 13:34:10
Willy Vanhaelen
In this case a macro is unavoidable because FIND & REPLACE acts only on the displayed text and leaves the link addresses as is.
2015-08-09 13:17:02
Joe Wright
Tony,
Find and replace only works in the displayed text for the hyperlink, not the address it links to.
2015-08-08 05:17:14
Tony Davis
Is there any reason why Kerstine should not just use FIND & REPLACE ? Saves writing a macro.
I guess, depending on the size of the worksheet, it may be quicker as the macro zones in on just hyperlinks.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments