Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Easy Value Hiding.

Easy Value Hiding

Written by Allen Wyatt (last updated October 28, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365


1

Excel provides many different ways to hide the content of your workbooks. Perhaps one of the easiest (and most novel) ways is to use the custom formatting feature of the program. Follow these steps:

  1. Select the cells whose content you want to hide.
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the bottom-right of the Number group. Excel displays the Format Cells dialog box.
  4. Make sure the Number tab is displayed.
  5. In the list of format categories, select Custom. (See Figure 1.)
  6. Figure 1. The Number tab of the Format Cells dialog box.

  7. In the Type box, enter three semicolons (;;;).
  8. Click on OK.

Now the information in the cell is not visible, nor will it print. You can, however, see the information in the Formula Bar, and it can be overwritten if you enter anything else in the cell.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6122) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Easy Value Hiding.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Extending a Paragraph into the Left Margin

Word allows you to format a paragraph so that it extends into the left margin of the document. This is done by setting a ...

Discover More

Selecting the First Cell In a Row

When creating macros, you'll often have a need to select different cells in the worksheet. Here's how to select the first ...

Discover More

Changing the Color of Worksheet Gridlines

Want the gridlines in your worksheet to be a different color? You aren't limited to stodgy black; Excel lets you make ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!

More ExcelTips (ribbon)

Handling Negative Numbers in a Complex Custom Format

Custom formats are great for defining how a specific value in a cell should look. They aren't that great at doing complex ...

Discover More

Custom Formats for Scientific Notation

Excel allows you to format your numeric values in a wide variety of ways. One such formatting option is to display ...

Discover More

Getting Rid of Leading Zeros in a Number Format

Excel, by default, displays numbers with a leading zero, if they are less than 1. Here's how you can get rid of those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 2?

2023-12-16 15:12:27

Rene

You can also give the text the same colour as the background e.g. white.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.