Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Notation for Thousands and Millions.

Notation for Thousands and Millions

by Allen Wyatt
(last updated July 25, 2015)

2

Jim wonders how he can get Excel to automatically display numbers using "k" for thousands and "m" for millions. As an example, if a cell contains the value $470,000 he would like it displayed as $470k; if it contains the value $1,107,432 he would like it displayed as $1.1m.

One obvious method is to create a formula that will display the information as desired. The following formula will take into account the magnitude of the number in cell B2 and then provide a formatted text string appropriate to that magnitude:

=IF(B2 < 1000,B2,IF(B2 < 1000000,
"$" & ROUND(B2/1000,1) & "k",
"$" & ROUND(B2/1000000,1) & "m"))

Remember that this is a single formula and should be entered entirely on one line. The drawback with such an approach, of course, is that the formula takes up space within your worksheet. To get around this you could, instead, create a custom format that will simply affect the display of the number in the cell.

To create a custom format, display the Home tab of the ribbon and click the small icon at the lower-right corner of the Number group. In the resulting dialog box, click Custom at the left side. Here's the custom format you should create in the dialog box:

[>1000000]$#.0,,"m";[>1000]$#,"k";$#,##0

This format will display both millions and thousands using the desired notation. If the number is below a thousand then it will be displayed without any special notation. As appropriate, values are rounded to one decimal place.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6146) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Notation for Thousands and Millions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting Labels

Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of ...

Discover More

Opening a Document as Read-Only

Afraid of messing up an existing document by some changes you are considering? Consider opening the document as read-only, so ...

Discover More

Creating New Windows

If you need to look at different parts of the same worksheet at the same time, the answer is to create windows for your data. ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Using a Custom Format to Add Dashes

Want some dashes automatically added in values you display in a cell? It may be trickier to develop a custom format than you ...

Discover More

Creating Two-Line Custom Formats

Creating custom formats is a very powerful way to display information exactly as you want it to appear. Most custom formats ...

Discover More

Getting Rid of Leading Zeros in a Number Format

Excel, by default, displays numbers with a leading zero, if they are less than 1. Here's how you can get rid of those leading ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

2016-01-10 09:09:48

Paul

Also, can you use this complexity with the TEXT function?


2016-01-10 09:07:30

Paul

hi,

Useful tip, thanks.

But how do you deal with minus numbers in the same way?


e.g. it displays -£500,000, instead I'd like -£500k

Tried tweaking format but no success.

thanks


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.