Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Bogging Down with Calculated Items.

Bogging Down with Calculated Items

by Allen Wyatt
(last updated August 15, 2016)

2

Torben wrote about a problem he was having with PivotTables in Excel. It seems that whenever he adds calculated items to the PivotTable, Excel takes a performance hit. If his dataset contains even a few thousand records, Excel even hangs.

PivotTables put a huge strain on Excel, as it slices, dices, and analyzes the data to create the table. The amount of strain experienced depends on many different factors, such as size of the dataset, the data in the PivotTable, etc. These factors can seemingly conspire against you, leaving you with a system that is sluggish at best.

There are ways, however, to change how Excel works with data to create the PivotTable. If you modify the settings that control this process, you may notice an improvement in Excel's responsiveness. There is no guarantee that these changes will cure all PivotTable problems, but they offer a good place to start. The changes you can make are covered in a Knowledge Base article, located here:

http://support.microsoft.com/kb/273583

Read through the article and try some of the suggestions—you never know; it could make your PivotTables easier and faster to work with. (Even though the article specifically says it is applicable to Excel 2000, the concepts it suggests can be easily used with later versions of Excel.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8072) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Bogging Down with Calculated Items.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resetting Default Names for New Worksheets

When you add a new worksheet to a workbook, Excel gives it a default name that consists of "Sheet" followed by a number. ...

Discover More

Finding an Optimal Table Height

Word can adjust the height of individual rows in a table based on the information you put in each row. This may not ...

Discover More

Tombstone Date Math

Doing math with dates is easy in Excel. Doing math with old dates, such as those you routinely encounter in genealogy, is ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Easy Filtering Specifications for a PivotTable

When you want to include specific records from a source table into a PivotTable, you need to employ some sort of ...

Discover More

Expanding PivotTable Rows to Sheets

PivotTables are a great way to work with large quantities of data in an intelligent manner. Sometimes, however, you just ...

Discover More

Rows in a PivotTable

PivotTables are used to analyze huge amounts of data. The number of rows used in a PivotTable depends on the type of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six less than 9?

2018-08-27 03:55:09

Peter Atherton

Louise

Power Pivot is the big thing (2016), try this link

https://support.office.com/en-us/article/Data-Analysis-Expressions-DAX-in-Power-Pivot-BAB3FBE3-2385-485A-980B-5F64D3B0F730


2018-08-26 12:26:13

Louise

The link to this article no longer works.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.