Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Inserting Rows.

Inserting Rows

Written by Allen Wyatt (last updated April 27, 2019)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365


If you want to insert rows in a worksheet, you probably know that you can do so by displaying the Home tab of the ribbon, click the down-arrow under or to the right of or under the Insert tool (in the Cells group), and then choosing Insert Sheet Rows. This works marvelously for inserting single rows.

If you want to insert multiple rows, you have several choices. First, you can insert a single row by using the tools on the ribbon, as already mentioned. Then you simply press F4 repeat the command and keep inserting rows.

The second method involves selecting rows before inserting. For instance, if you want to insert five rows, select five existing rows in the worksheet, display the Home tab of the ribbon, click the down-arrow under or to the right of the Insert tool (in the Cells group) and then choose Insert Sheet Rows. Excel dutifully inserts five rows in your worksheet, just before the first row you selected.

If you want to insert rows without using the mouse at all, select the entire row (or rows if you want to add multiple rows), and then you can use the shortcut Ctrl++ (that means hold down the Ctrl key as you press the plus sign) and then press enter. Quick, easy, and painless!

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6117) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Inserting Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is nine minus 3?

2019-06-21 17:55:50

Peter Atherton

I tried to post this last night but it failed. Try this

Sub ChangeInsertRows()
Application.ScreenUpdating = False
Dim xRow As Long

For xRow = Application.Cells(Rows.Count, 1).End(xlUp).Row To 3 Step -1
Next xRow

Application.ScreenUpdating = True
End Sub


2019-06-21 03:55:21


The following should do what you need

Sub InsertRow()

Dim i As Integer
Dim t As Integer

t = 10 ' total No of rows

For i = 1 To t

ActiveCell.Offset(2, 0).Activate

Next i

End Sub


2019-06-20 09:07:12

Kittye Taylor

I need to add a blank row under each row of 200+ rows of data. Anyone? Thanks ahead of time! :)

2019-05-08 09:23:49

John Mann

I can't remember the last time I used the ribbon to insert (or delete) row or columnws. Having selected a row (or several rows) with my mouse, I simply right click the selected tow(s) and choose "Insert" (or "Delete) from the context menu. Job done.

2019-04-29 10:38:54

J. Woolley

@Alex B - See for more on swapping cells.

2019-04-29 03:54:08


Shift + Spacebar selects the whole row, avoiding need for the options dialog.

2019-04-28 06:55:21

Alex B

@Willy V - Love your switch cells trick, works on multiple cells too
(you only need to select 1 target cell.)

2019-04-27 12:41:20

Willy Vanhaelen

Using the Ctrl++ combination you even don't need to highlight the entire row. It works with a single cell selected as well but then you get a dialog with 4 options. Select Entire Row and press Enter (or simply Ctrl++ R Enter). This also works with 2 or more row cells selected and works as well with columns (Ctrl++ C Enter).

Another Ctrl++ trick. If you want to switch 2 cells, select the right cell, press Ctrl+X, select the left cell and press Ctrl++, done!

2019-04-27 08:49:48


OMG! I'll use this tip every day. Multiple times. Works in Spreadsheets (WPS Office), also.

2019-04-27 07:48:26


Doesn't Ctrl+y also repeat the last action performed?

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