Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Replacing Background Colors in Cells.
Jozef is looking for a way to change background colors of specific cells in the worksheet he created. For example, he would like to find all red background cells and change them to blue, or find all yellow backgrounds and change them to blue. Jozef wonders if there is an easy way to do this.
It's fairly obvious that you can change the background colors of any cells manually, so there is no need to go into that option for making the changes. What you need to do is use a simple tool, such as the Find and Replace tool, to make the color changes. Follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
Figure 2. The Fill tab of the Find Format dialog box.
If you find yourself needing to make the same color changes over and over (for instance, always changing from red to blue), then you may be interested in using a macro to do the changes. The following example could be assigned to a shortcut key or added to the Quick Access Toolbar so you can use it quickly:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Sub ChangeColor()
Dim rCell As Range
If Selection.Cells.Count = 1 Then
MsgBox "Select the range to be processed."
Exit Sub
End If
For Each rCell In Selection
If rCell.Interior.Color = RGB(255, 0, 0) Then 'red
rCell.Interior.Color = RGB(0, 0, 255) 'blue
End If
Next rCell
End Sub
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9043) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Replacing Background Colors in Cells.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
You can shade your cells by filling them with a pattern. Here's how to select the pattern you want used.
Discover MoreIf you want information to display on the screen using fractions instead of decimals, you're in luck. Excel provides ...
Discover MoreKeyboard shortcuts can save time and make developing a workbook much easier. Here's how to apply the most common of ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-09-21 17:13:25
TC
At the top you say this article was written for several versions of Excel including 2013 which is my version. However I don't have a format button next to Find What. The only format button is at the bottom of the Replace tab under the Replace section. So... doesn't work. Thank you though for something to try.
2016-09-23 20:11:34
Peter
Jay
I tried this and it works.
Sub ChangeColour()
Dim rng2Colour As Range
Set rngRef = Selection(1)
InteriorColour = Selection(1).Interior.Color
Set rng2Colour = Selection
rng2Colour.Interior.Color = InteriorColour
End Sub
The ref cell was selected first the pressing ctrl i selected the range to colour and press run.
Should be quicker, no looping.
hth
2016-09-21 16:48:19
Jay Grace
I am trying to change the fill color of any cell that have a light peach color to a darker peach color. I highlighted the column first. The problem is I get the following error:
"Microsoft Office Excel cannot find any data to replace. Check if your search formatting and criteria are defined correctly."
I copied the formatting from one of the original cells in both format boxes and only changed to a darker color.
2016-08-24 09:41:21
Amy
Christine & Julie - I had the same problem. Try checking the box "Match entire cell contents". This worked for me.
2016-05-21 03:58:45
Norman
Thanks for the information. It worked perfectly.
2016-04-07 13:27:52
MorrisGunn
This only replaces the color for empty cells, how do you find cells with data and replace them with the same data?
2016-01-29 09:19:10
Sarah
FINALLY - A simple solution with the find and replace. I just wanted to add a value to shaded cells so that I create a chart. After foaming at the mouth with lots of macro instructions, the find and replace worked perfectly.
Thanks
2015-11-04 09:26:48
Bryan
Thank you VERY MUCH this was a perfect fix for me. I work on changes to sheets with over 50,000 cells and this tip has saved me hours! Thank you again for taking the time to share!
2015-10-08 17:24:15
Chrisinte
replacing fill color is not working. I keep getting the message that it cannot find any cells with this color -- and my spreadsheet it loaded with this particular color. I even "choose format from cell". And it still can't find it! I even manually changed some of the cells to a different color fill and then tried to replace the new color -- and still it said it could not find anything to replace.
2015-08-17 10:33:04
shinto
is there any option to find a set of numbers in excel. for example
1 5 3 7 9
3 4 6 7 8
4 6 8 9 2
66 75 23 14 15
if i want to find the combination 1 5 3 7 9 what should i do? is there any way to find the same set of number which is in a different order ie 5 1 9 7 3? please help me?
2015-05-06 09:41:36
wanda
I'm looking for a way to change the color or add a boarder of the selected cell when using. For example; when I'm searching a large spreadsheet its difficult to see which box is highligted
2014-09-24 04:39:47
dorothy
hello good afternoon, i would like to ask how to hyperlink the background color inorder for me to when i click the color and click another tab the color will change
2014-07-21 15:02:16
Julie
This worked like a charm and suddenly it has stopped working. I've tried to use it on multiple spreadsheets and it can never find what I'm looking for. I'm even using the "choose format from cell" option and same thing. I know there's probably something simple that I'm missing but I'm stumped.
2014-03-26 07:00:52
Bryan
pradeep: this is not a bug. Conditional formatting is not the same as underlying cell formatting. Otherwise, you would not be able to apply both to a cell at the same time. Allen's tip only works for the latter type of formatting.
Besides, if you want to change all the cells that are conditionally-formatted to be red to instead be blue, just use the conditional format dialogue. It's just as easy as find/replacing the colors.
2014-03-26 00:10:34
pradeep
Bug in excel 2010:
Does not work when you apply format through conditional formatting. Then try to choose the format for find/replace.
2014-03-10 09:42:11
Nichole
This doesn't work for me. Every time I try, it tells me that excel can't find what I'm looking for. And I've double checked the colors I'm trying to find and everything.
2014-01-16 01:24:08
Joty
Clearly laid out and easy to follow, many thanks.
2014-01-08 04:24:11
Strid
I have already searched for this. Thank you!
2014-01-07 10:25:37
Beccy
Thank you for this. It couldn't have been more clearly and simply set out and I found it very useful.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments