Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Specifying Print Quantity in a Cell.
Written by Allen Wyatt (last updated September 14, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Tom is trying to create some macro code that will control the quantity of copies to print, based on the value entered in a cell. He has created an input form for his shipping personnel to use that prints package content labels. He would like to be able to have them enter into cell B11 the number of labels that need to be printed, and then have that number printed.
This is relatively easy to do, depending on what you want to have printed. If you want to print just the contents of the active worksheet, then you can use code similar to the following:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
ActiveSheet.PrintOut Copies:=iNumCopies
If you don't want to print the entire worksheet, then you need to modify the PrintOut statement just a bit. For instance, the following example presumes that the "label" to be printed in in the range A1:A5:
Set MyRange = Range("A1:A5")
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
MyRange.PrintOut Copies:=iNumCopies
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9487) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Specifying Print Quantity in a Cell.
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