Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Specifying Print Quantity in a Cell.

Specifying Print Quantity in a Cell

Written by Allen Wyatt (last updated September 14, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

Tom is trying to create some macro code that will control the quantity of copies to print, based on the value entered in a cell. He has created an input form for his shipping personnel to use that prints package content labels. He would like to be able to have them enter into cell B11 the number of labels that need to be printed, and then have that number printed.

This is relatively easy to do, depending on what you want to have printed. If you want to print just the contents of the active worksheet, then you can use code similar to the following:

iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
ActiveSheet.PrintOut Copies:=iNumCopies

If you don't want to print the entire worksheet, then you need to modify the PrintOut statement just a bit. For instance, the following example presumes that the "label" to be printed in in the range A1:A5:

Set MyRange = Range("A1:A5")
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
MyRange.PrintOut Copies:=iNumCopies

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9487) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Specifying Print Quantity in a Cell.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Shrinking Cell Contents

Need to cram a bunch of text all on a single line in a cell? You can do it with one of the lesser-known settings in Excel.

Discover More

Setting Page Margins

When getting ready to print your worksheet, you may want to take a moment to check what margins Excel will use on the ...

Discover More

Pulling Initial Letters from a String

When working with names or a different series of words, you may need to pull the initial letters from each word in the ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!

More ExcelTips (ribbon)

Collating Copies

When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies ...

Discover More

Top Margin Ignored when Printing

When you press the Print button in Excel, you want your worksheet to go to your printer and produce output as you expect. ...

Discover More

Repeating Columns at the Right

You can design your worksheet so you can repeat rows at the top of a printout or columns at the left. Repeating columns ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.