Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Spreading Out a Table.

Spreading Out a Table

by Allen Wyatt
(last updated April 22, 2019)

3

Sometimes you may get a worksheet from someone else, and you need some room to work on the information provided. For instance, you may find it helpful to add some blank rows between each of the original rows in a data table. While this can be done rather easily using the Insert menu, it can quickly become tedious—particularly if you have a large table that you want to spread out.

The following macro will help you tremendously in this situation. All you need to do is select the first row in the data table. When you run the macro, it asks you how many blank rows you want to insert between the original rows. When you provide a number, the macro steps through the table and starts inserting blank rows. The macro stops when the first blank cell after the original table is detected.

Sub SpreadOut()
    Dim iBlanks As Integer
    Dim J As Integer
	
    iBlanks = InputBox("How many blank rows?", "Insert Rows")
    ActiveCell.Offset(1, 0).Select
    While ActiveCell.Value > "" And iBlanks > 0
        For J = 1 To iBlanks
            Selection.EntireRow.Insert
        Next J
        ActiveCell.Offset(iBlanks + 1, 0).Select
    Wend
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10005) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Spreading Out a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Drop Cap

Drop caps can be a nice finishing touch for some types of documents. Word allows you to create three types of drop caps, ...

Discover More

Generating Random Testing Data

Need to test your formulas? Then you need some testing data that you can use to see if the formulas function as you ...

Discover More

Copying Subtotals

If you have added subtotals to your worksheet data, you might want to copy those subtotals somewhere else. This is easy ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Floating Information in a Frozen Row

You can freeze information in rows or columns using one of the built-in features of Excel. As you move up or down in the ...

Discover More

Making a Named Range Non-Scrollable

Excel provides a few ways that you can freeze or split what you see in your worksheet. The appropriateness of these tools ...

Discover More

Inserting and Copying Rows

Want an easy way to insert a new row in a worksheet and copy everything from the row above? (You end up with two ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 0?

2014-07-28 08:25:26

Jeff C

Dave's solution works but the original tip allows for multiple rows to be inserted between each original row.

As Barry stated, I would avoid inserting rows like this. The undo stack shouldn't be a concern for a simple macro like this. You can always copy the worksheet before running it.


2014-07-26 10:04:19

Dave Onorato

No need to write a macro for this easy operation.
1. Insert a new "A" column. Put "asort" as a header field name
2. With autofill put odd numbers down the column, 1, 3, 5, 7,...
3. At the end of your data, note the end number, and continue numbering the A column, but with even numbers, 2, 4, 6, ... If your data ended with 157, then even number to 158.
4. Sort the table by the asort A column.
5. Delete the A column.

Fast, easy, no problematic code or macro, and totally undoable.


2014-07-26 05:25:06

Barry

I would prefer not to insert blank rows like this as subsequent "table" operations can get confused, and give misleading results.

I would suggest that increasing the row height would be a better way that can be simply done by selecting the whole table (select a cell in the table then press Crtl+Shift+8) then drag a row boundary in the row header bar to the desired height or right click in the row headers bar and select "Row Height....." and key the precise hieght you want then "OK".

Using the macro also deletes the "Undo" stack, which makes reversing the operation far more difficult.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.