Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Spreading Out a Table.

Spreading Out Worksheet Rows

by Allen Wyatt
(last updated May 22, 2021)

2

Sometimes you may get a worksheet from someone else, and you need some room to work on the information provided. For instance, you may find it helpful to add some blank rows between each of the original rows in the original data. While this can be done rather easily using the Insert menu, it can quickly become tedious—particularly if you have a large number of rows that you want to spread out.

The following macro will help you tremendously in this situation. All you need to do is select the first row in the data. When you run the macro, it asks you how many blank rows you want to insert between the original rows. When you provide a number, the macro steps through the data and starts inserting blank rows. The macro stops when the first blank cell after the original data is detected.

Sub SpreadOut()
    Dim iBlanks As Integer
    Dim J As Integer

    iBlanks = InputBox("How many blank rows?", "Insert Rows")
    ActiveCell.Offset(1, 0).Select
    While ActiveCell.Value > "" And iBlanks > 0
        For J = 1 To iBlanks
            Selection.EntireRow.Insert
        Next J
        ActiveCell.Offset(iBlanks + 1, 0).Select
    Wend
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10005) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Spreading Out a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Default Font

Don't like the font that Word uses for a default in your new documents? You can pick a different font, but the way you ...

Discover More

Strange ATAN Results

You may use Excel's trigonometric functions to do some quick calculations, and suddenly notice that the results in your ...

Discover More

Checking for an Entry in a Cell

You may be looking for a way to have a formula determine if a particular cell has anything in it. Here's how you can find ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Floating Information in a Frozen Row

You can freeze information in rows or columns using one of the built-in features of Excel. As you move up or down in the ...

Discover More

Making a Named Range Non-Scrollable

Excel provides a few ways that you can freeze or split what you see in your worksheet. The appropriateness of these tools ...

Discover More

Deleting Blank Columns

Import data from another program, and you could end up with a lot of blank columns in your data. Here's the quickest way ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 6?

2021-05-22 19:14:53

Ken Reed

How can this macro be expanded to format the row height to be different from the original row height in the worksheet?


2021-05-22 08:51:42

Alan Cannon

I prefer to increase the row height, which doesn't add rows to the worksheet but still spreads out the data. This way the data can still be sorted if needed.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.