Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Switching Editing Location.
Written by Allen Wyatt (last updated January 13, 2025)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
Nick knows that he can edit the contents of a cell either in the Formula bar or directly in the cell itself. He wonders if there is a way, while editing, to switch where the editing is taking place. For instance, if Nick is editing directly in a cell and he decides that he would rather be editing in the Formula bar (or vice versa), he would like to press a key to switch to the same exact place in the opposite editing location.
Excel does not provide a way to switch from one location to the other, nor can you set up a macro to do the switching for you. The reason is because of the three major modes that Excel uses—Navigation mode, Enter or Point (depending on which version of Excel you are using) mode, and Edit mode.
Navigation mode is when you can do things like use the arrow keys to move around the worksheet. When you press a shortcut key (either built-in or defined by you), Excel runs the command or macro associated with that shortcut.
Enter or Point mode is entered as you start typing something into a cell. You can use the arrow keys to move around the worksheet in this mode.
Edit mode is entered by pressing F2 or by double-clicking on a cell. When you are in edit mode, key presses don't work the same way as when you are in navigation mode. For instance, the right-arrow key doesn't move you to the cell to the right, it moves you a single character to the right within the cell contents. Similarly, you can't press a shortcut key to initiate a macro while you are in edit mode.
Because of these operational modes, the only way to switch your editing location when you are in edit mode (already editing cell contents) is to click the mouse pointer in the other location. Thus, if you were editing directly in the cell, you could click within the Formula bar to start editing there, and vice versa.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10202) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Switching Editing Location.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
When you enter data in a worksheet, Excel tries to figure out what type of data you are entering and treat the entry ...
Discover MoreSometimes you have too much information in a cell and you need to "pare down" what is there to get to the info you really ...
Discover MoreWhen entering data in a worksheet, you may only want to add information to the cells in a particular range. You can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2019-08-12 05:31:36
Alan
F2 also toggles between edit and navigation mode. One of the frustrating things when you're still getting used to Excel, is you press the cursor expecting to move along the formula you're editing, only for it to then enter a cell reference. Pressing F2 will enable cursor movement within the formula.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments