Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Converting Phone Numbers.

Converting Phone Numbers

by Allen Wyatt
(last updated March 5, 2016)

1

We have all seen the ads on TV: "Call 1-800-GET THIS for your set of super-sharp knives." You may be faced with the need to convert phone numbers from the text version (as shown on the ads) to the numbers represented by that text. The following macro, DoPhone, will perform the conversion magic for you:

Sub DoPhone()
    Dim rngSrc As Range
    Dim lMax As Long, lCtr As Long
    Dim J As Integer
    Dim Phone As String, Digit As String

    Set rngSrc = ActiveSheet.Range(ActiveWindow.Selection.Address)
    lMax = rngSrc.Cells.Count

    For lCtr = 1 To lMax
        If Not rngSrc.Cells(lCtr).HasFormula Then
            Phone = rngSrc.Cells(lCtr).Value
            For J = 1 To Len(Phone)
                Digit = Ucase(Mid(Phone, J, 1))
                Select Case Digit
                    Case "A" To "P"
                        Digit = Chr((Asc(Digit) + 1) \ 3 + 28)
                    Case "Q"
                        Digit = "7"     'May want to change
                    Case "R" To "Y"
                        Digit = Chr(Asc(Digit) \ 3 + 28)
                    Case "Z"
                        Digit = "9"     'May want to change
                End Select
                Mid(Phone, J, 1) = Digit
            Next J
            rngSrc.Cells(lCtr).Value = Phone
        End If
    Next lCtr
End Sub

The DoPhone procedure tries to convert the information in any cell that does not contain a formula. All you need to do is select the cell (or cells) you want to convert, and then run the procedure. The result is that any text in the cells is converted to their digit equivalents on a phone. Thus, 598-TIPS becomes 598-8477.

You should note one small peculiarity of DoPhone, and you may want to change it. Some phones recognize the letters Q and Z as the digits 7 and 9, respectively. Others simply leave these digits out, or they are converted to 0. DoPhone, as written here, converts these letters to 7 and 9. You can change the appropriate places in the Select Case structure, as desired, so they are changed to numbers according to your needs. (The appropriate places are commented in the listing.)

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11802) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Converting Phone Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of the Ctrl+Click Message

When you add a hyperlink to a document, you can later click that link to display whatever is linked to. Beginning in Word ...

Discover More

Flipping a Drawing Object

Don't like the way a drawing object looks? Perhaps flipping the object could help appearances. Excel allows you to flip ...

Discover More

Generating Double-Digit Random Numbers

Normally you use the RAND and RANDBETWEEN functions to generate random numbers. What if you want to generate random ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Storing a User's Location before Running a Macro

Macros are often used to process information in a workbook. If your macro makes changes in what is selected in the ...

Discover More

Ctrl+Break Won't Work to Stop a Macro

When you need to stop a macro while it is running, you normally press Ctrl+Break. What are you to do if the keypress ...

Discover More

Highlighting Pattern Violations

A common part of working with text strings in a worksheet is normalizing those strings so that they follow whatever rules ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 6?

2016-03-06 11:40:12

Willy Vanhaelen

The macro in this tip is way to complicated. Here is one half the size: simplicity is the ultmate sophistication (Leonardo da Vinci).

Sub PhoneNr()
Dim cell As Range, J As Integer, digit As String, phone As String
For Each cell In Selection
If Not cell.HasFormula Then
phone = UCase(cell)
For J = 1 To Len(phone)
digit = Asc(Mid(phone, J, 1))
If digit > 64 And digit < 91 Then
Mid(phone, J, 1) = Mid("22233344455566677778889999", digit - 64, 1)
End If
Next J
cell = phone
End If
Next cell
End Sub

The macro only processes the letters and skips numbers, hyphens and spaces and hence it does the job more efficiently.

The Mid function selects the number according to the letter processed: "22233344455566677778889999": ABC yields 2 ... WXYZ returns 9. You can of course adjust this list of 26 numbers.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.