Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Automatically Breaking Text.

Automatically Breaking Text

by Allen Wyatt
(last updated September 19, 2015)

1

Have you ever had a string in a cell that you wanted to wrap after every word? The normal way of doing this would be to press F2 and edit the string. You would delete each space and then press Alt+Enter to add a new line character.

There's an easier, less manual method of doing this, however—just use the SUBSTITUTE function. Suppose cell A1 contained "This is my text." Enter the following into another cell:

=SUBSTITUTE(A1," ",CHAR(10))

What this results in is the text of cell A1 with small boxes where the spaces were. Turn on wrapping for the cell (done in the Format Cells dialog box) and each word appears on a different line, just as you wanted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11233) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Automatically Breaking Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Merging with Two Data Sources

Setting up a Word mail merge to combine a data source with a merge document is easy. But what if you want to use two data ...

Discover More

Saving a Workbook with a Preview

When you save your workbooks, Excel can also save a preview image (thumbnail) that can be displayed in the Open dialog ...

Discover More

Searching for a Document

When switching from one version of Word to another it can be confusing to figure out where all the commands and features ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Using Slashed Zeroes

To reduce the chances of confusion in presenting data, some people like to use zeroes with slashes through them. If you ...

Discover More

Moving and Selecting Rows

If you need to move down a row and then select that row, you may wonder if there is a shortcut to handle such a ...

Discover More

Entering Numbers in Excel

Enter information into a cell, and Excel needs to figure out what type of information it is. Here's how Excel interprets ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 0?

2015-09-19 06:38:50

Krishna Kumar N

Just when you think you know something about Excel, you produce such a simple tip but that is immensely valuable! Makes you wonder what one really knows! Thanks for the great tip


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.