Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Automatically Breaking Text.

Automatically Breaking Text

by Allen Wyatt
(last updated September 26, 2019)

2

Have you ever had a string in a cell that you wanted to wrap after every word? The normal way of doing this would be to press F2 and edit the string. You would delete each space and then press Alt+Enter to add a new line character.

There's an easier, less manual method of doing this, however—just use the SUBSTITUTE function. Suppose cell A1 contained "This is my text." Enter the following into another cell:

=SUBSTITUTE(A1," ",CHAR(10))

What this results in is the text of cell A1 with small boxes where the spaces were. Turn on wrapping for the cell (done in the Format Cells dialog box) and each word appears on a different line, just as you wanted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11233) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Automatically Breaking Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Cut and Paste Formatting

What happens when you copy information from one document and paste it into another? It is possible for what you paste to ...

Discover More

Toggling Font Assignments in a Macro

If you need to quickly switch a text selection from one typeface to another, one way you can do it is with a macro. This ...

Discover More

Hiding Graphics when Filtering

Excel allows you to set up graphics so that they are associated with cells and even stay with the cells when the cells ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Typing Check Marks into Excel

Need to enter a check mark into a cell? There are a number of ways you can get the desired character, depending on the ...

Discover More

Easily Entering Dispersed Data

Need to enter information into a bunch of cells that aren't anywhere near each other in the worksheet? Here's a handy way ...

Discover More

Scroll Wheel Doesn't Work when Editing

Using the mouse's scroll wheel can help improve how you edit information in a worksheet. Here's how to make sure that the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2019-09-26 16:41:10

BFerguson

For Years I have wondered if there was an automatic way to stack words in a cell. Too many years. Thank you.


2015-09-19 06:38:50

Krishna Kumar N

Just when you think you know something about Excel, you produce such a simple tip but that is immensely valuable! Makes you wonder what one really knows! Thanks for the great tip


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.