Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Automatically Breaking Text.

Automatically Breaking Text

by Allen Wyatt
(last updated January 15, 2022)

1

Have you ever had a string in a cell that you wanted to wrap after every word? The normal way of doing this would be to press F2 and edit the string. You would delete each space and then press Alt+Enter to add a new line character.

There's an easier, less manual method of doing this, however—just use the SUBSTITUTE function. Suppose cell A1 contained "This is my text." Enter the following into another cell:

=SUBSTITUTE(A1," ",CHAR(10))

What this results in is the text of cell A1 with small boxes where the spaces were (earlier versions of Excel) or no spaces in the text (later versions of Excel). Turn on wrapping for the cell (done in the Format Cells dialog box) and each word appears on a different line, just as you wanted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11233) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Automatically Breaking Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 6?

2022-01-18 09:30:47

Kathy Dennis

Thank you. As a basic excel user, visual examples of the before and after product would be helpful.


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