Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Extracting First and Last Words.

Extracting First and Last Words

by Allen Wyatt
(last updated June 25, 2016)

5

Reggie has a cell that contains three or more words. (The number of words could vary.) He needs a formula that allows him to extract either the first word of the cell or the last word of the cell. For instance, if the cell contains the phrase "Reggie was here in 2016", then he needs a formula to extract "Reggie" and one to extract "2016".

You can extract both words using formulas. Extracting the first word is relatively straightforward. All you need to do is find the location of the first space in the phrase, then extract whatever is to the left of it. If one presumes that the phrase is in A1, one can use the formula:

=LEFT(A1,FIND(" ",A1)-1)

To extract the last word, you'll need a slightly different formula:

=TRIM(RIGHT(SUBSTITUTE(TRIM(A1)," ",REPT(" ",255)),255))

This formula changes the spaces into strings of 255 blanks. Then it finds the last 255 characters and trims the characters to the left, leaving the last word.

You can also, if you prefer, create user-defined functions to grab the words you want. Grabbing the first word is easy:

Function FirstWord(c As String)
    Dim arr

    arr = Split(Trim(c), " ")
    FirstWord = arr(LBound(arr))
End Function

The function uses the Split function to pull apart whatever is in the specified cell, using the second parameter (" ") as the delimiter. Each element in the array (arr) then contains a portion of the original string. In this case what is being returned is the first element (specified by LBound) of the array—the first word.

Since the words from the phrase are being placed in an array, you can use just a slight variation on the function to return the last word:

Function LastWord(c As String)
    Dim arr

    arr = Split(Trim(c), " ")
    LastWord = arr(UBound(arr))
End Function

Note that, essentially, the only real change in the function is the use of UBound instead of LBound. The UBound function specifies the last element of the array. You can use both of these functions in a worksheet in this manner:

=FirstWord(A1)
=LastWord(A1)

If you prefer, you could bypass using the Split function and, instead, use some other string-related functions:

Function GetFirst(c As String)
    GetFirst = Left(c, InStr(c, " ") - 1)
End Function
Function GetLast(c As String)
    GetFirst = Mid(c, InstrRev(c, " ") + 1)
End Function

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11985) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Extracting First and Last Words.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 3 - 2?

2016-06-29 16:13:18

Balkee

Brilliant!


2016-06-27 08:21:50

Luis Pazeto

I used to apply this formula to get the last word in a string:

=RIGHT(REPLACE(A10," ","#",LEN(A10)-LEN(REPLACE(A10," ",""))),LEN(REPLACE(A10," ","#",LEN(A10)-LEN(REPLACE(A10," ",""))))-FIND("#",REPLACE(A10," ","#",LEN(A10)-LEN(REPLACE(A10," ","")))))

But the formula shared by Allan is much more simple!


2016-06-27 08:07:20

Luis Pazeto

@williamwclee

The number used can be any higher than the length of last word. But as this length can vary for word to word, 255 was used because a word hardly exceed this limit.

Sorry for my poor english.


2016-06-26 22:44:16

williamwclee

why 255 characters?
is it a max of characters that a cell can hold?


2016-06-26 08:06:38

Willy Vanhaelen

When I read this tip I first thought why not combine the FirstWord and LastWord macros by adding a second argument to indicate what you want. Then it came up to me that the second argument could be used to indicate not only the first or last but any word in the cell. Here it is:

Function GetWord(c As String, Optional x As Integer = 1)
Dim arr
arr = Split(Trim(c))
x = x - 1
If x = -1 Or x > UBound(arr) Then x = UBound(arr)
GetWord = arr(x)
End Function

You use GetWord like this (suposing A1 contains "first second last", without the quotes:
=GetWord(A1) --> first (if you omit the 2nd argument the default is 1)
=GetWord(A1,0) --> last
=GetWord(A1,1) --> first
=GetWord(A1,2) --> second
=GetWord(A1,3) --> last
=GetWord(A1,9) --> last
If the number of the 2nd argument is > than the number of words in the cell the last word is returned.


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