Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Removing Cells from a Selected Range.

Removing Cells from a Selected Range

by Allen Wyatt
(last updated March 10, 2016)

3

Let's say that you've selected a large range of cells, such as A7:R182. You want to perform some sort of operation on all the cells in this range, except a few. You might wonder how to remove a couple of cells within the range from the selection set, so you hold down the Ctrl key as you click on those cells. That doesn't work; Excel simply unselects the range you previously selected.

There is no way to change this behavior within Excel itself. Instead, you need to turn to other solutions. One is to use a macro, such as the following:

Sub UnSelectSomeCells()
    Dim rSelect As Range
    Dim rUnSelect As Range
    Dim rNew As Range
    Dim rCell As Range

    Set rSelect = Selection
    Set rUnSelect = Application.InputBox( _
      "What cells do you want to exclude?", Type:=8)

    For Each rCell In rSelect
        If Intersect(rCell, rUnSelect) Is Nothing Then
            If rNew Is Nothing Then
                Set rNew = rCell
            Else
                Set rNew = Union(rNew, rCell)
            End If
        End If
    Next
    rNew.Select

    Set rCell = Nothing
    Set rSelect = Nothing
    Set rUnSelect = Nothing
    Set rNew = Nothing
End Sub

To use the macro, select the entire range you want to start with, such as A7:R182. Then run the macro. You are asked to choose the cells to be unselected. You can do so by simply selecting the cells with the mouse, holding down the Shift key as you click on each one. When you dismiss the input box, the selection you started with is modified to exclude the cells you selected.

If you prefer to not use your own macros, you can find help for deselecting cells in a selected range by using third-party tools, such as the ASAP Utilities. You can find their Excel tools at this Web page:

http://www.asap-utilities.com/asap-utilities-excel-tools.php

The tool applicable to this tip is the Select tool.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12457) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Removing Cells from a Selected Range.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 3 - 2?

2014-08-11 11:05:21

Willy Vanhaelen

This is a very useful macro although it has a bug. When the input box is displayed and you click cancel you get an error. This can be fixed with: On Error GoTo ...

I like my macros always to be as compact as possible. So the three lines,

Dim rSelect As Range
Set rSelect = Selection
For Each rCell In rSelect

can be replaced with this one line:

For Each rCell in Selection

Two line less. Also, although setting the variables to Nothing at the end of the macro does no harm, it is pointless because when the macro ends, its variables are cleared automatically. Again four lines less.

Here is my compact version with the bug fixed:

Sub UnSelectSomeCells()
Dim rUnSelect As Range, rNew As Range, rCell As Range
On Error GoTo Canceled
Set rUnSelect = Application.InputBox("Cells to exclude...", Type:=8)
For Each rCell In Selection
If Intersect(rCell, rUnSelect) Is Nothing Then
If rNew Is Nothing Then Set rNew = rCell Else Set rNew = Union(rNew, rCell)
End If
Next
rNew.Select
Canceled:
End Sub


2014-08-11 11:02:28

Willy Vanhaelen

@Hanspeter: I tried it and functions do respond to the new range.

Make sure your user defined functions are in a module and recalculation is set to automatic.


2014-08-08 13:16:58

Hanspeter

The above macro runs on Excel 2010, and the selected (and deselected) cells are marked out on the worksheet, but I can't find a way to actually get the new range to be used in a function. Hints?


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