Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Converting Numbers Into Words.
There are times when it is beneficial, or even mandatory, to spell numbers out. For instance, you may want to spell out "1234" as "one thousand two hundred thirty four." The following macro, NumberToWords, does just that. It is rather long, but it has to do a lot of checking to put together the proper string. There are actually five macros in the set; the four besides NumberToWords are called by NumberToWords to do the actual conversion.
NumberToWords will convert any number between 0 and 999,999. To use it, simply select the cell (or cells) whose contents you want to convert, then run it. You should note that the cells must contain whole number values, not formulas that result in whole number values. The actual contents of the compliant cells are changed from the original number to a text representation of that number. In other words, this is not a format change, but a value change for those cells.
Sub NumberToWords() Dim rngSrc As Range Dim lMax As Long Dim lCtr As Long Dim bNCFlag As Boolean Dim sTitle As String, sMsg As String Dim vCVal As Variant Dim lNumber As Long, sWords As String Set rngSrc = ActiveSheet.Range(ActiveWindow.Selection.Address) lMax = rngSrc.Cells.Count bNCFlag = False For lCtr = 1 To lMax vCVal = rngSrc.Cells(lCtr).Value sWords = "" If IsNumeric(vCVal) Then If vCVal <> CLng(vCVal) Then bNCFlag = True Else lNumber = CLng(vCVal) Select Case lNumber Case 0 sWords = "Zero" Case 1 To 999999 sWords = SetThousands(lNumber) Case Else bNCFlag = True End Select End If Else bNCFlag = True End If If sWords > "" Then rngSrc.Cells(lCtr) = sWords End If Next lCtr If bNCFlag Then sTitle = "lNumberToWords Macro" sMsg = "Not all cells converted. May not be whole number or may be too large." MsgBox sMsg, vbExclamation, sTitle End If End Sub
Private Function SetOnes(ByVal lNumber As Integer) As String Dim OnesArray(9) As String OnesArray(1) = "One" OnesArray(2) = "Two" OnesArray(3) = "Three" OnesArray(4) = "Four" OnesArray(5) = "Five" OnesArray(6) = "Six" OnesArray(7) = "Seven" OnesArray(8) = "Eight" OnesArray(9) = "Nine" SetOnes = OnesArray(lNumber) End Function
Private Function SetTens(ByVal lNumber As Integer) As String Dim TensArray(9) As String TensArray(1) = "Ten" TensArray(2) = "Twenty" TensArray(3) = "Thirty" TensArray(4) = "Fourty" TensArray(5) = "Fifty" TensArray(6) = "Sixty" TensArray(7) = "Seventy" TensArray(8) = "Eighty" TensArray(9) = "Ninety" Dim TeensArray(9) As String TeensArray(1) = "Eleven" TeensArray(2) = "Twelve" TeensArray(3) = "Thirteen" TeensArray(4) = "Fourteen" TeensArray(5) = "Fifteen" TeensArray(6) = "Sixteen" TeensArray(7) = "Seventeen" TeensArray(8) = "Eighteen" TeensArray(9) = "Nineteen" Dim iTemp1 As Integer Dim iTemp2 As Integer Dim sTemp As String iTemp1 = Int(lNumber / 10) iTemp2 = lNumber Mod 10 sTemp = TensArray(iTemp1) If (iTemp1 = 1 And iTemp2 > 0) Then sTemp = TeensArray(iTemp2) Else If (iTemp1 > 1 And iTemp2 > 0) Then sTemp = sTemp + " " + SetOnes(iTemp2) End If End If SetTens = sTemp End Function
Private Function SetHundreds(ByVal lNumber As Integer) As String Dim iTemp1 As Integer Dim iTemp2 As Integer Dim sTemp As String iTemp1 = Int(lNumber / 100) iTemp2 = lNumber Mod 100 If iTemp1 > 0 Then sTemp = SetOnes(iTemp1) + " Hundred" If iTemp2 > 0 Then If sTemp > "" Then sTemp = sTemp + " " If iTemp2 < 10 Then sTemp = sTemp + SetOnes(iTemp2) If iTemp2 > 9 Then sTemp = sTemp + SetTens(iTemp2) End If SetHundreds = sTemp End Function
Private Function SetThousands(ByVal lNumber As Long) As String Dim iTemp1 As Integer Dim iTemp2 As Integer Dim sTemp As String iTemp1 = Int(lNumber / 1000) iTemp2 = lNumber Mod 1000 If iTemp1 > 0 Then sTemp = SetHundreds(iTemp1) + " Thousand" If iTemp2 > 0 Then If sTemp > "" Then sTemp = sTemp + " " sTemp = sTemp + SetHundreds(iTemp2) End If SetThousands = sTemp End Function
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8351) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Converting Numbers Into Words.
Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!