Grabbing the Second-to-Last Value in a Column

by Allen Wyatt
(last updated February 4, 2017)

6

Cedric has a need to determine the value of the second-to-last cell in column to which he routinely adds values. He has seen formulas for grabbing the last value, but not the second-to-last.

There are many formulatic ways you could approach this need. In many respects, the method you choose will depend on the characteristics of the data in the column. Let's assume that your data is in column A, that it is numeric, and that there are no blanks in any of the cells in the column. In that case, you could use the following formula:

=INDEX(A:A,COUNT(A:A)-1)

Note that this formula will not return the correct result if there are any text values in column A—even if that text value is in a heading. If you want to compensate for the heading, you could modify the formula in this manner. (Note that it only checks the range of A2:A1000. If your data extends beyond row 1,000, then you'll need to modify the range specified.)

=INDEX(A2:A1000,COUNT(A2:A1000)-1)

If your numeric data may contain empty cells, then any of the following formulas will work just fine:

=OFFSET(INDIRECT("A"&MATCH(9^9,A:A)),-1,0)
=INDEX(A:A,MATCH(9.9E+23,A:A,1)-1,1)
=INDEX(A:A,(MATCH(LOOKUP(10000,A:A),A:A)-1),1)
=INDEX(A:A,AGGREGATE(14,6,ROW(A:A)*A:A/A:A,2))

You should recognize that if the second-to-last cell in the column is empty, then these formulas will return 0. (Well, except for the formula that uses the AGGREGATE function. It returns the value in the first non-empty cell before the second-to-last cell.)

If your data in column A can contain either numbers or text (but still no empty cells), then you need a different formula. Either of these will do:

=INDEX(A:A,COUNTA(A:A)-1,1)
=INDIRECT("A"&COUNTA(A:A)-1)

If there may be empty cells in your data, then you could use either of the following:

=INDEX(A:A,MATCH(LOOKUP(2,1/(A:A<>""),A:A),A:A,0)-1)
=INDEX(A:A,LOOKUP(2,1/(A:A<>""),ROW(A:A))-1)

Again, if the second-to-last cell is empty, then the formula returns 0.

Finally, you could also use the following type of formula, provided that your cells in the column use a named range (in this case MyData). Remember, though, that as you add more information to the column, you'll need to make sure that the named range includes the added data.

=INDEX(MyData,ROWS(MyData)-1)

You should note that virtually all of the formulas mentioned in this tip use a -1 in them. This indicates you don't want the last cell in the range, but the second-to-last ("one up" from the bottom of the range). If you want a different offset from the bottom of the range, you can change this portion of each formula. For instance, if you wanted 2 cells up from the bottom of the range, you would change all instances of -1 to -2.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1523) applies to Microsoft Excel 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 0 + 7?

2017-02-07 08:56:53

Michael (Micky) Avidan

@Bryce,
The following formula (presented in the above tip) returns the secon-to-last-value in column "A":

=INDEX(A:A,LOOKUP(2,1/(A:A<>""),ROW(A:A))-1)

*** Not all VBA command have a parallel sheet function
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL


2017-02-06 21:34:47

Bryce

@Micky
Yes, offset as required, I'm usually finding the next available line rather than second last. Haven't found the equivalent in formula yet that works from the bottom up. Some very useful tips here.


2017-02-06 10:26:27

Michael (Micky) Avidan

@Bryce,
According to this tip subject - I assume you meant:
Second_To_Last = Cells(Rows.Count, 1).End(xlUp).Offset(-1, 0)
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL


2017-02-05 22:58:54

Bryce

I usually use:

Cells(Rows.Count, 1).End(xlUp).Offset(1, 0).Select

to get to the last line.

Gets there from the bottom of the sheet going up to the first used cell, then offsets for selection.


2017-02-05 13:19:17

Yvan Loranger

Another way:
b1=isblank(a1)
& replicate b1 down as far as needed.
Have d5 or whatever cell
=INDIRECT(ADDRESS(MATCH("TRUE",B1:B456,0)-2,1,1))
The -2 is to backtrack from 1st empty cell up to last value in column then up to 2nd-last value.


2017-02-04 05:47:12

Alex B

If you use an Excel Table then the last option is the way to go.
=INDEX(MyData,ROWS(MyData)-1)

The table will automatically expand the range.
The table version will looks a more like this:
=INDEX(Table1[COL2],ROWS(Table1[COL2])-1)


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