Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: A Fast Find-Next.

A Fast Find-Next

by Allen Wyatt
(last updated June 16, 2018)

3

You already know how to find information in an Excel worksheet by using the searching features built into the program. Using the Find tool (press Ctrl+F) you can search for just about anything in your worksheet. I find myself using Find quite often in the course of editing a worksheet, particularly if the worksheet is quite large.

There is one thing about Find that bothers me, however. I hate having the Find and Replace dialog box block part of my worksheet as I am stepping through occurrences of a search string. Clicking on Find Next works great, but that bothersome dialog box is still blocking my view.

To overcome this, I generally do the following when I am searching for something:

  1. Press Ctrl+F as normal, specifying what I want to search for and then looking for the first occurrence.
  2. When the first occurrence is displayed, I press the Esc key (or click on Cancel). The Find and Replace dialog box disappears.
  3. To find the next occurrence, I press Shift+F4.

This procedure works the same as clicking Find Next repeatedly, and it is just as fast, but it gets rid of the annoying Find dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3426) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: A Fast Find-Next.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 9 - 5?

2018-06-18 05:19:19

Courtheyn Joel

As far as I have verified, pressing F4 would be sufficient.
see : https://support.office.com/en-us/article/keyboard-shortcuts-in-excel-for-windows-1798d9d5-842a-42b8-9c99-9b7213f0040f


2018-06-16 08:33:02

JD Murphy

The Find and Replace dialog box disappears.
To find the next occurrence, I press Shift+F4 but nothing happens.
It used to before installation of latest version.
JD Murphy


2018-06-16 06:30:32

Pieter de la Court

Thank you for this incredibly time and nuisance saving tip!
It also works in MS Word.
I wish I had known this years ago.


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