Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Updating Multiple PivotTables at Once.

Updating Multiple PivotTables at Once

by Allen Wyatt
(last updated April 28, 2016)


For certain types of data analysis, PivotTables can be very handy. If you have a workbook that contains several PivotTables, all based on the same data, you may wonder if there is a way to update them all at once, rather than going through them individually and updating them.

There is no Excel command that allows you to update all PivotTables, but you can create a short macro that will do the job for you. The following macro, RefreshAllPivots, steps through each worksheet in a workbook, checks to see if there are any PivotTables, and then updates them if there are.

Sub RefreshAllPivots()
    Dim wks As Worksheet
    Dim pt As PivotTable

    For Each wks In Worksheets
        For Each pt In wks.PivotTables
        Next pt
    Next wks
End Sub

If you do a lot of work with multiple PivotTables, you may want to assign the macro to a shortcut key or the Quick Access Toolbar so that you can run it easier.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5675) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Updating Multiple PivotTables at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Browsing by Heading

The Object Browser can be a great (albeit underused) way of navigating through your document. One handy way to move about ...

Discover More

Viewing Formulas versus Results

Sometimes it is helpful to see the actual formulas in a cell, rather than the results of those formulas. Here's how to ...

Discover More

Font Changes when Pasting to Another Document

When you copy information from one document and paste it into another, you may not always get what you expect. If the ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Maintaining Formatting when Refreshing PivotTables

When you refresh the data in a PivotTable, Excel can play havoc with whatever formatting you applied. Here's how to ...

Discover More

Reducing File Sizes for Workbooks with PivotTables

Need to reduce the size of your workbooks that contain PivotTables? Here's something you can try to minimize the ...

Discover More

Rows in a PivotTable

PivotTables are used to analyze huge amounts of data. The number of rows used in a PivotTable depends on the type of ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 5?

2016-04-29 13:19:18

Michael (Micky) Avidan

@Wim Torfs,
In order to refresh ALL(!) Pivots in the selected Workheet you can use the following Macro:
Sub RefreshAllPivots()
For Each PT In ActiveWorkSheet.PivotCaches
End Sub
If you need to refresh multiple pivots in Multiple Sheets - replace the: ActiveWorkSheet with: ActiveWorkbook
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2016)

2016-04-28 08:49:13

Wim Torfs

Better place this macro in the sheet with your pivot tables

Private Sub Worksheet_Activate()
End Sub

Then the pivot tables are automatically refreshed

2016-04-28 08:33:16


LOVE your email tips, but I believe this is outdated. Refresh All works with one click- no need for a macro.

2016-04-28 08:03:27


Philip is right, all you need to do is refresh one, as long as they are linked to the same source data.

In Excel 2003 and previous versions, it also works if you link the second and next pivot tables to another PT.

2016-04-28 07:47:42


If you set create the 2nd, 3rd, ... pivot table by referring to the first one you create (they're all linking the same set of source data), then refreshing one pivot will refresh all in one go ...

2016-04-28 07:31:16

Michael (Micky) Avidan

As far as I recall, one doesn't need to use a ribbon option.
Hitting: Ctrl+Alt+F5 will "do the job".
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2016)

2016-04-28 07:23:54

JoAnn Paules

Refresh All does that and even works on pivot tables on hidden sheets. I use that everyday. I think it was added in Excel 2007.

2015-11-23 14:07:46


Where do i go to add the macro? How do i do this? is there a link to where i can find this info on your site?

2013-09-25 14:28:26


I don't get it. Why can't you just use the "Refresh All" button in the Data tab? Seems to work for me.

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.