Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Opening Multiple Workbooks at Once.

Opening Multiple Workbooks at Once

Written by Allen Wyatt (last updated February 17, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

2

Excel provides a complete file management system. One of the features of this system is that you can quickly load multiple workbooks in one easy step. To do this, follow these steps:

  1. Press Ctrl+O to display the Open dialog box. (In Excel 2013 you'll need to not only press Ctrl+O, but then click Computer and then Browse. In Excel 2016 you'll need to not only press Ctrl+O, but then click This PC and then Browse. In later versions of Excel, including Excel in Microsoft 365, you can click on Browse.)
  2. Instead of double-clicking on a file name, start to create a "selection set." If you are selecting sequential files, click on the first file in the sequence, then hold the Shift key as you click on the last. You can add additional files to those selected by holding down the Ctrl key while clicking with the mouse.
  3. To remove files from the selection set, hold down the Ctrl key while clicking on a file name you previously added to the set.
  4. When you are satisfied with the list, click on Open.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5677) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Opening Multiple Workbooks at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Spacing Between Table Cells

Need to adjust the space between individual cells in a table? Word gives you a good deal of control over this spacing, as ...

Discover More

Getting Rid of the "Enable Macros" Notice

Do you get tired of the dialog box that says "do you want to enable macros" that is displayed when you open a workbook. ...

Discover More

Jumping to Tables

If your document contains quite a few tables, you may find it helpful to jump quickly from one table to another. There ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More ExcelTips (ribbon)

Seeing All Open Workbook Names

Ever want to see a list of all the workbooks that are open? If you open more than nine, Excel only displays the first ...

Discover More

Creating Workbooks for Individual Worksheets

If you have a workbook with lots of worksheets, you may want those worksheets to be saved off in individual workbooks. ...

Discover More

Saving a Workbook in a Macro

Does your macro need to make sure that the workbook being processed is saved to disk? You can add the saving capability ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 4?

2024-02-18 09:44:42

J. Woolley

@Don Bleeker
SUGGESTION: Why don't you try opening a "Selection Set," then tell us if it was saved after Exiting.

2024-02-17 12:41:12

Don Bleeker

QUESTION: After opening files, does Exiting save "Selection Set". How remove set or is this one time?

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.