Making Worksheet Copies for Daily Shifts

Ryan has an Excel worksheet that he needs to use for each of 3 shifts every day. He makes a copy of this worksheet for each shift, each day, over and over. It seems to Ryan that it would be helpful if he had a macro that could copy the master worksheet 3 times for each day in a month, naming the worksheets "February 1 Shift 1," "February 1 Shift 2," etc. He can't find a macro to do something like this and was wondering if anyone could help.

This actually doesn't take that long to put together as a macro. The trick is to remember that the macro needs to copy your master worksheet 3 times for each day in the desired month. This also implies that the macro needs to determine how many days there are in the month. Once this is known, you can set up two nested For...Next loops to handle the actual creation process.

Sub CopyShiftSheets()
    Dim iDay As Integer
    Dim iShift As Integer
    Dim iNumDays As Integer
    Dim wMaster As Worksheet
    Dim sTemp As String

    iMonth = 2     ' Set to month desired, 1-12
    iCurYear = Year(Now())
    iNumDays = Day(DateSerial(iCurYear, iMonth + 1, 0))

    Set wMaster = Worksheets("Master") 'change to name of master

    For iDay = 1 To iNumDays
        For iShift = 1 To 3
            sTemp = MonthName(iMonth) & " " & iDay & " Shift " & iShift
            wMaster.Copy After:=Sheets(Sheets.Count)
            ActiveSheet.Name = sTemp
        Next iShift
    Next iDay
End Sub

Note that the desired month (in this case February) is assigned to the iMonth variable and that iCurYear is set to the current year. The number of days in that month and year is then calculated and stored in iNumDays.

The two For...Next loops go through each day and each shift, copying the Master worksheet and renaming it. When you are done, your workbook will have all the desired worksheets, named correctly. You'll want to be careful, however, that you don't run the macro twice for the same month. If you do, an error is generated because you will have duplicate-named worksheets in the workbook.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13730) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365.