Making Worksheet Copies for Daily Shifts

by Allen Wyatt
(last updated January 25, 2020)

1

Ryan has an Excel worksheet that he needs to use for each of 3 shifts every day. He makes a copy of this worksheet for each shift, each day, over and over. It seems to Ryan that it would be helpful if he had a macro that could copy the master worksheet 3 times for each day in a month, naming the worksheets "February 1 Shift 1," "February 1 Shift 2," etc. He can't find a macro to do something like this and was wondering if anyone could help.

This actually doesn't take that long to put together as a macro. The trick is to remember that the macro needs to copy your master worksheet 3 times for each day in the desired month. This also implies that the macro needs to determine how many days there are in the month. Once this is known, you can set up two nested For...Next loops to handle the actual creation process.

Sub CopyShiftSheets()
    Dim iDay As Integer
    Dim iShift As Integer
    Dim iNumDays As Integer
    Dim wMaster As Worksheet
    Dim sTemp As String

    iMonth = 2     ' Set to month desired, 1-12
    iCurYear = Year(Now())
    iNumDays = Day(DateSerial(iCurYear, iMonth + 1, 0))

    Set wMaster = Worksheets("Master") 'change to name of master

    For iDay = 1 To iNumDays
        For iShift = 1 To 3
            sTemp = MonthName(iMonth) & " " & iDay & " Shift " & iShift
            wMaster.Copy After:=Sheets(Sheets.Count)
            ActiveSheet.Name = sTemp
        Next iShift
    Next iDay
End Sub

Note that the desired month (in this case February) is assigned to the iMonth variable and that iCurYear is set to the current year. The number of days in that month and year is then calculated and stored in iNumDays.

The two For...Next loops go through each day and each shift, copying the Master worksheet and renaming it. When you are done, your workbook will have all the desired worksheets, named correctly. You'll want to be careful, however, that you don't run the macro twice for the same month. If you do, an error is generated because you will have duplicate-named worksheets in the workbook.

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Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 8 + 4?

2020-01-27 06:16:32

David Robinson

An alternative approach to coding the month into the macro would be to have a sheet with a list of dates down column A, and have the macro loop through the used range of this sheet, stepping through it one row at a time and getting the date for each record to insert. This is very useful from a reuse point of view (you just enter different dates to add), and also gives you the option to include or exclude specific days, like weekends, holidays or shutdowns. For that matter, if you ever want to add a different number of shifts on different days, you could put number of shifts in column B and use that as the upper limit for iShift.


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