Quickly Adding Formulas Referencing Multiple Worksheets

by Allen Wyatt
(last updated March 16, 2019)

2

Tyler has a workbook with a Trends worksheet followed by a worksheet for each day of the year. He needs to populate the Trends worksheet with data from every other worksheet. The cell needed is constant within each sheet. Tyler wonders how he can grab that data without manually doing "=A23" for each of the 365 worksheets.

There are a couple of ways you can approach this task, depending on exactly what you want to do. If you just want to get a sum for all of the 365 worksheets, you could use a formula such as the following:

=SUM('Day1:Day365'!A23)

This assumes that your worksheets are named Day1 through Day365. An easy way to remove all doubt, however, is to follow these steps:

  1. Select the cell in the Trends worksheet where you want to enter your formula.
  2. Start to type in the formula: =SUM(
  3. Click on the first worksheet tab (the one for the first day).
  4. Hold down the Shift key as you click on the last worksheet tab (the one for the last day). Your formula should now look similar to this: =SUM('Day1:Day365'!
  5. Click the cell you want summed, in this case cell A23. (It doesn't matter which worksheet you do this on.) Your formula will now look similar to this: =SUM('Day1:Day365'!A23
  6. Press Enter. This finishes out the formula for you.

Of course, you may not want to sum a cell across worksheets. You may, in fact, simply want to list all 365 values in the Trends worksheet. In that case, the easiest method is to list all of the worksheet names just to the left of where you want the values listed. For instance, you might include all the worksheet names in column A. You can then use the INDIRECT function in a formula in column B:

=INDIRECT("'"&A7&"'!A23")

Copy this down as many cells as necessary, and you end up with the desired values pulled from those other worksheets into column B. (See Figure 1.)

Figure 1. Pulling values into the Trends worksheet.

You can do away with the worksheet names in column A if you make sure your worksheets are named with some sort of pattern. For instance, you might have them named something like "Jan 01" through "Dec 31". In that case, you just modify the formula in column B, to something like this:

=INDIRECT("'"& TEXT(DATE(2019,1,ROW()-6), "mmm dd")&"'!A23")

Copy the formula down as many cells as necessary, and you have the values you want. (See Figure 2.)

Figure 2. Pulling values into the Trends worksheet using dates.

Note that the formula subtracts 6 from what the ROW function returns because it is being entered into cell B7. If you are actually putting this formula into a different row, you'll want to adjust what you actually subtract.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6089) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Temporarily Changing the Printer in a Macro

You can use a macro to print to any printer you have defined in Windows. It is good practice, if you are changing which ...

Discover More

Hiding Spelling Errors

When you are typing in a document, Word normally checks your spelling in the background, marking possible spelling errors ...

Discover More

Microsoft Excel VBA Guidebook (Table of Contents)

Creating Excel macros allows you to extend your productivity with Excel. Visual Basic for Applications (VBA) is the ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Finding the Address of the Lowest Value in a Range

Uncovering the lowest value in a range is relatively easy; you can just use the MIN worksheet function. Discovering the ...

Discover More

Stopping a Formula from Updating References

Insert or delete a column, and Excel automatically updates references within formulas that are affected by the change. If ...

Discover More

Deriving Monthly Median Values

When processing huge amounts of data, it can be a challenge to figure out how to derive the aggregate values you need. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 0?

2019-03-16 10:29:38

Allen

The use of the $ (to keep the row static) doesn't really matter in this case because ";!A23" is, by nature, a static value. Every analysis of the INDIRECT function will use A23 with or without the $ sign.

-Allen


2019-03-16 08:54:52

Elliot Penna

=INDIRECT("'"&A7&"'!A23")
Did you mean ...
=INDIRECT("'"&A7&"'!A$23")
?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.