Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Counting with PivotTables.

Counting with PivotTables

by Allen Wyatt
(last updated November 20, 2018)

1

Suppose you have a data table set up in Excel that represents your club membership. In the first column are the names of club members. In the second column are the cities in which the members live. If you want to find out how many people live in each city, there are several methods you can choose. One method is to create a PivotTable.

To create a PivotTable on your data, follow these steps:

  1. Select a cell within your data table.
  2. Make sure the Insert tab of the ribbon is displayed.
  3. In the Tables group, click the PivotTable tool.
  4. Excel displays the Create PivotTable dialog box. (See Figure 1.)
  5. Figure 1. The Create PivotTable dialog box.

  6. In the Range box, make sure your entire data table is selected, then click on OK. Excel creates an empty PivotTable worksheet.
  7. Drag the City field from the field list to the Row Labels area.
  8. Drag the Name field from the field list to the Values area. Your PivotTable is complete.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6160) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Counting with PivotTables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Forcing Custom Toolbars to Stay in Position

Word 2002 and Word 2003 use dynamic toolbars that can adjust themselves based on usage patterns of the tools. This can ...

Discover More

Viewing Workbook Statistics

Excel keeps track of a range of stats about each workbook you use. If you want to take a look at those stats, it's easy; ...

Discover More

Calculating Weekend Dates

Do you look forward to the weekend? Well, you can use Excel to let you know when the next weekend begins. Here's how you ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Maintaining Formatting when Refreshing PivotTables

When you refresh the data in a PivotTable, Excel can play havoc with whatever formatting you applied. Here's how to ...

Discover More

Suppressing Zero Values in PivotTables

PivotTables are great for digesting and analyzing huge amounts of data. But what if you want part of that data excluded, ...

Discover More

Default Formatting for PivotTables

Wish there was a way to define how you want PivotTables formatted before you actually create the PivotTable? You may be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 3?

2016-07-16 05:53:21

Eldad

I have a list of 468 zip codes from a mailing list. I want to count the number of listings for each zip code listed: in other words, about half of the list is in 01257, but there are high concentrations in adjacent zip codes, and then two or three in each of about a dozen. How do I get Excel to (a) identify the individual codes without me listing them by number and COUNTing them, and (b) how do I get Excel to count the frequencies of each zip code?

I want Excel to build me a chart of frequency statistics without me lifting more than an index finger.

Thanks.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.