Written by Allen Wyatt (last updated March 8, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
Suppose you have a data table set up in Excel that represents your club membership. In the first column are the names of club members. In the second column are the cities in which the members live. If you want to find out how many people live in each city, there are several methods you can choose. One method is to create a PivotTable.
To create a PivotTable on your data, follow these steps:
Figure 1. The Create PivotTable dialog box.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6160) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Counting with PivotTables.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!
PivotTables are great for aggregating and analyzing tons of raw data. If you want to see what changes in the PivotTable ...
Discover MoreIf you ever try to edit a PivotTable and get an error that tells you that the "underlying data was not included," it can ...
Discover MoreIf you are using a data set that includes a number of zero values, you may not want those values to appear in a ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments