Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Counting with PivotTables.
Suppose you have a data table set up in Excel that represents your club membership. In the first column are the names of club members. In the second column are the cities in which the members live. If you want to find out how many people live in each city, there are several methods you can choose. One method is to create a PivotTable.
To create a PivotTable on your data, follow these steps:
Figure 1. The Create PivotTable dialog box.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6160) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Counting with PivotTables.
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PivotTables are used to analyze huge amounts of data. The number of rows used in a PivotTable depends on the type of ...
Discover MoreIf you modify the data on which a PivotTable is based, you'll need to refresh the table so it reflects the modified data. ...
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2016-07-16 05:53:21
Eldad
I have a list of 468 zip codes from a mailing list. I want to count the number of listings for each zip code listed: in other words, about half of the list is in 01257, but there are high concentrations in adjacent zip codes, and then two or three in each of about a dozen. How do I get Excel to (a) identify the individual codes without me listing them by number and COUNTing them, and (b) how do I get Excel to count the frequencies of each zip code?
I want Excel to build me a chart of frequency statistics without me lifting more than an index finger.
Thanks.
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Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
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