Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Creating New Windows.

Creating New Windows

by Allen Wyatt
(last updated February 18, 2019)

1

If you want to work on two different parts of the same workbook at the same time, there are a couple of different ways you can do so. One way is to open a second window. You do this by simply displaying the View tab of the ribbon and clicking New Window in the Window group. Excel opens a new window. You can then use each window to display and edit different parts of the same workbook.

Notice that each new window you create has not only the workbook name in the title bar, but also a number that indicates the actual window number. Thus, you could have Book1:1 and Book1:2. These are the same way that the window names appear on the Switch Windows drop-down list of the ribbon's View tab and on the Task bar.

Each window created in this way just provides a different way to look at the exact same workbook. This means that any change you make in one window is automatically and immediately made in the other window as well.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6175) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Creating New Windows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 2 + 9?

2019-02-18 19:30:03

Ron

It's important to note that, if you have multiple windows open into the same notebook, and click on the "X" (Close) in the upper-right corner of any of the windows, it only closes that window. And, unfortunately, when you reopen the workbook later, that window won't be included ... only the last one that was closed will be there when you reopen it.

However, if you use File ► Close instead, it closes all the windows at the same time. But, more importantly, when you subsequently reopen that workbook, it will open all the windows into that workbook that you were still open when you used File ► Close. This will avoid the hassle of having to recreate all those lost windows.

Because recreating the lost windows can be such a hassle, in workbooks were I want to make sure I maintain all those windows, I will sometimes place a red note (text box) on each worksheet reminding me to use File ► Close, not the "X".

Because this is the case with many of my workbooks, I have added the Close icon to my Quick Access Toolbar for convenience.


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