Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Converting From Numbers to Text.
Written by Allen Wyatt (last updated June 4, 2021)
This tip applies to Excel 2007 and 2010
Jocelyn asked if there is a way to easily convert numbers to their text equivalent. For instance, to convert the numeric value 6789 to the text digits "6789."
There are multiple ways that you can approach this problem. One way is to simply specify to Excel that the cells should be treated as text. Display the Format Cells dialog box and then on the Number tab make sure that Text is selected. Any selected cells are then formatted as if they were text, and are moved to the left side of their cells (unless you have some other alignment format specified).
The applicability of this solution, however, depends on the version of Excel you are using. In some versions it will work as described here, but in others it may not. There is another thing you can try, however:
Figure 1. The Number tab of the Format Cells dialog box.
Another thing you can do is to use the TEXT worksheet function. Let's say you have the value 6789 in cell A7. In cell B7 you could place the following:
This usage of TEXT results in a text digits that have the thousands separator in the right place and two digits to the right of the decimal point, as in "6,789.00". You can specify, as the second parameter to TEXT, any formatting desired. If you want the number converted to text without any special formatting, you can use the following:
The result is the textual equivalent of an integer value.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6230) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Converting From Numbers to Text.
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