Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Applying Table Formats.

Applying Table Formats

by Allen Wyatt
(last updated October 17, 2016)

1

At times formatting can be rather tedious, particularly if your worksheet is large or presents complex information. Excel includes a very powerful formatting tool that you can use to help with your formatting tasks.. This is the table formatting feature, which allows you to format data tables within your worksheet quickly and easily. With the click of a mouse button, you can format an entire table, including setting all formatting attributes and row and column sizes.

To use this feature, simply make sure you select a cell in or around a data table. When you select a cell within the data table, AutoFormat does real good at just selecting the cells that make up the data table. However, if you choose a cell around the data table (within one row or column of the data table), AutoFormat selects the entire data table plus the extra row or column that contains the cell you selected. If you want to format only the data table and no extra rows or columns, you will want to make sure the cell you select is actually within the data table.

Once you have selected a cell (or the entire data table), follow these steps:

  1. Display the Home tab of the ribbon.
  2. In the Styles group, click Format As Table. Excel displays a palette of available table styles.
  3. From the available styles, click on the style that looks like you want your data to look. Excel displays the Format As Table dialog box. (See Figure 1.) The range for your table should already be filled in.
  4. Figure 1. The Format As Table dialog box.

  5. Click OK. Excel reformats your table to match the format you selected.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6256) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Applying Table Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Guidelines for Laser Printer Letterhead

Plan on using printed letterhead in your laser printer? Here are some tips and cautions about doing so.

Discover More

Create a Template that Stops Styles from Being Added to a Document

Limiting which styles a user can use or add to a document can be a tricky task. Fortunately Word has advanced to the point ...

Discover More

Moving Drawing Objects

When you need to move a drawing object around your document, you use the mouse after you select the object. This tip shows ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Conditional Formatting with Data Imported from Access

If you want to apply a conditional format to data imported into Excel from Access, you may run into some difficulties related ...

Discover More

Understanding Underlines

Excel provides a variety of underlining styles you can use when you need to underline information within a cell. Here's what ...

Discover More

Defeating Automatic Date Parsing

Excel is continually trying to figure out what type of data is being stored in a cell. If it can interpret a value as a date, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 2?

2016-08-12 05:27:22

GAURAV

I need to add rows for different quantity.

For E.g.
he below data of which first qty is 2 & next is 10 then is want to add 2 rows for the same with 1 qty to each & 10 rows with 1 qty each.


OP-1239- Rs.2750 OPIUM 2
OP-1239- Rs.2475 OPIUM 10


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.