Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Selective Summing.

Selective Summing

by Allen Wyatt
(last updated August 17, 2013)

Excel contains a built-in function that allows you to easily specify which values should be summed from a column. This function, SUMIF, is used in the following manner:

=SUMIF(Testrange,Test,Sumrange)

In this usage, SUMIF uses three arguments. The first is the range of cells to be tested, the second is the test to use, and the third is the cells from which the sums are to be pulled. For instance, let's say that the cells in B2 through B27 contained days of the week (Monday, Tuesday, etc.), and that cells C2 through C27 contained the gross sales generated on those days. If you wanted to only get a sum for the sales on Mondays, you could use the following formula, perhaps in cell C28:

=SUMIF(B2:B27,"Monday",C2:C27)

This examines B2 through B27 and checks if the cell contains the text "Monday." If it does, then the corresponding cell is selected from C2 through C27 and added to the sum.

If you wanted to quickly pull sales totals for different days, you could modify the above scenario just a bit. All you would need to do is place the day on which you want to sum in cell B28. Then, in cell C28 you would place the following formula:

=SUMIF(B2:B27,B28,C2:C27)

Now the test for SUMIF is taken from cell B28. Thus, if B28 contains "Monday," then the sum will reflect the total of Monday's sales. If it contains "Wednesday," then Wednesday's sales will be summed, and so forth.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7013) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Selective Summing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing All or Nothing

Want to make sure that when you worksheet is printed that everything in the workbook is really printed? You can accomplish ...

Discover More

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the comments ...

Discover More

End-of-Month Calculations

Don't want to use the EOMONTH function to figure out the end of a given month? Here are some other ideas for discovering the ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Counting Wins and Losses

Need to count the number of W (win) or L (loss) characters in a range of cells? You can develop a number of formulaic ...

Discover More

Last Non-Zero Value in a Row

If you have a lot of values in a single row, you might want to pull the last non-zero value from that row. There are a ...

Discover More

Checking for Duplicate Rows Based on a Range of Columns

When working with data in Excel, you might want to figure out which rows of data represent duplicates of other rows. If it ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.