Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using Stored Views.

Using Stored Views

Written by Allen Wyatt (last updated August 5, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


3

Once you have defined the views for a worksheet, you can use them to look at your information in different ways quickly. To select different views, follow these steps:

  1. Display the View tab of the ribbon.
  2. Click the Custom Views tool in the Workbook Views group. Excel displays the Custom Views dialog box. (See Figure 1.)
  3. Figure 1. The Custom Views dialog box.

  4. Select a view from those listed in the dialog box.
  5. Click on the Show button. Your display settings are changed to reflect what was previously saved in the view.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7218) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Using Stored Views.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off AutoFill

AutoFill is a great editing tool that comes in particularly handy when you are first creating a worksheet. You may, at ...

Discover More

Deleting a Range of Pages

Need to delete a range of pages out of the middle of your document? It's easy to do using editing techniques you already ...

Discover More

What Changes Did I Make In that Template?

When you make changes that affect a template, Word usually asks you if you want to save those changes when you exit the ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Turning Off Synchronous Scrolling

Synchronous scrolling can be a real help when you are working with worksheets that are similar in layout. If your ...

Discover More

Deleting a View

When you no longer need a view, you can get rid of it by deleting it. Deleting unnecessary views is a good idea because ...

Discover More

Understanding Views

Need to display your worksheet in different ways? A quick way to do this is to create views, as described in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

2023-08-07 08:11:39

Hank Jager

I can not get the view that I want, as suggested in the tip above. I created a little workbook, filling information in columns A, B, C, D, and E. I then created a custom view "ALL" showing all five columns. I then hid all the columns except column A, and I created a custom view called "Albert". When I tried to show the "ALL" custom view, I was unable to show columns A, B, C, D, and E. When I created the views I made certain that I had the correct selections that was included in my view. Am I doing something wrong?


2023-08-05 11:48:13

J. Woolley

Remember, you can't use custom views and tables in the same workbook. See https://excelribbon.tips.net/T007217_Understanding_Views.html


2023-08-05 11:05:56

J. Woolley

My Excel Toolbox includes the following dynamic array function:
=ListCustomViews()
This returns three columns (Name, PrintSettings, RowColSettings) for each of the active workbook's custom views. The ...Settings are simply Yes or No.
The SpillArray function (described in UseSpillArray.pdf) simulates a dynamic array in older versions of Excel.
See https://sites.google.com/view/MyExcelToolbox


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.