Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using Stored Views.

Using Stored Views

Written by Allen Wyatt (last updated August 5, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


3

Once you have defined the views for a worksheet, you can use them to look at your information in different ways quickly. To select different views, follow these steps:

  1. Display the View tab of the ribbon.
  2. Click the Custom Views tool in the Workbook Views group. Excel displays the Custom Views dialog box. (See Figure 1.)
  3. Figure 1. The Custom Views dialog box.

  4. Select a view from those listed in the dialog box.
  5. Click on the Show button. Your display settings are changed to reflect what was previously saved in the view.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7218) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Using Stored Views.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two more than 7?

2023-08-07 08:11:39

Hank Jager

I can not get the view that I want, as suggested in the tip above. I created a little workbook, filling information in columns A, B, C, D, and E. I then created a custom view "ALL" showing all five columns. I then hid all the columns except column A, and I created a custom view called "Albert". When I tried to show the "ALL" custom view, I was unable to show columns A, B, C, D, and E. When I created the views I made certain that I had the correct selections that was included in my view. Am I doing something wrong?


2023-08-05 11:48:13

J. Woolley

Remember, you can't use custom views and tables in the same workbook. See https://excelribbon.tips.net/T007217_Understanding_Views.html


2023-08-05 11:05:56

J. Woolley

My Excel Toolbox includes the following dynamic array function:
=ListCustomViews()
This returns three columns (Name, PrintSettings, RowColSettings) for each of the active workbook's custom views. The ...Settings are simply Yes or No.
The SpillArray function (described in UseSpillArray.pdf) simulates a dynamic array in older versions of Excel.
See https://sites.google.com/view/MyExcelToolbox


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