**Please Note: **
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), *this tip may not work for you*. For a version of this tip written specifically for earlier versions of Excel, click here: Calculating TV Time.

John works in the TV industry, where timing is done to a resolution finer than a second. Television video must take into account hours, minutes, seconds, and frames. (There are thirty frames per second.) John was wondering if there was a way to handle frames in Excel.

There is no way to handle frames as part of the native time values in Excel. (In the television industry a time value that includes frames is often referred to as "timecode" or "time code.") There are, however, a couple of things you can do to work with frames. Perhaps the most obvious suggestion is to keep hours, minutes and seconds as a regular time value, and then put frames in a separate cell. The immediate drawback to this approach is that calculations for the "TV times" are not as easy as they would be if they were represented in a single value.

A way around this is to try to do your own calculations in a macro. Excel goes through an internal process of converting times to decimal values that can be worked with very easily. You could simulate this same conversion process, converting a time value (including frames) to a decimal value. The TV time, in the format 00:29:10:10, could be stored in a cell (where Excel will treat it as a string) and then converted to a value by the macro.

There is a problem here, of course: You cannot convert the time to a true decimal value between 0 and 1 like Excel does for times. The reason has to do with the limits on Excel's significant digits. To arrive at a value, you would divide the hours by 24, the minutes by 1440 (24 * 60), the seconds by 86400 (24 * 60 * 60) and the frames by 2592000 (24 * 60 * 60 * 30, assuming you are working at 30 frames per second). When you start getting into values that small, it exceeds Excel's limits of maintaining everything to fifteen significant digits. Thus, you end up with unavoidable rounding errors on the frames value.

One solution to this problem is to not try to work with decimal values between 0 and 1, but instead work with integers. If you convert the string time into an integer value that represents the number of total frames in the time, then you can easily do math on the resulting value. The following macro will do the conversion of a string in the format already mentioned:

Function Time2Num(Raw) As Long Dim FirstColon As Integer Dim SecondColon As Integer Dim ThirdColon As Integer Dim NumHours As Integer Dim NumMinutes As Integer Dim NumSeconds As Integer Dim NumFrames As Integer Dim FrameRate As Integer Dim T2D As Long ' Change the following to the number of frames ' per second with which you are working FrameRate = 30 FirstColon = InStr(Raw, ":") SecondColon = InStr(FirstColon + 1, Raw, ":") ThirdColon = InStr(SecondColon + 1, Raw, ":") NumHours = Val(Mid(Raw, 1, FirstColon - 1)) NumMinutes = Val(Mid(Raw, FirstColon + 1, SecondColon - 1)) NumSeconds = Val(Mid(Raw, SecondColon + 1, ThirdColon - 1)) NumFrames = Val(Mid(Raw, ThirdColon + 1, Len(Raw))) T2D = CLng(NumHours) T2D = T2D * 60 + NumMinutes T2D = T2D * 60 + NumSeconds T2D = T2D * FrameRate + NumFrames Time2Num = T2D End Function

To see how this works, if you have a string such as 37:15:42:06 in cell A4, and you use the formula =Time2Num(A4), the result is the value 4024266, which is the number of frames in 37 hours, 15 minutes, 42 second, and 6 frames. To convert such values back to an understandable time, you can use the following function:

Function Num2Time(Raw) As String Dim NumHours As Integer Dim NumMinutes As Integer Dim NumSeconds As Integer Dim NumFrames As Integer Dim FrameRate As Integer Dim RemainingTime As Long ' Change the following to the number of frames ' per second with which you are working FrameRate = 30 NumHours = Raw \ (CLng(FrameRate * 60) * 60) RemainingTime = Raw Mod (CLng(FrameRate * 60) * 60) NumMinutes = RemainingTime \ (60 * FrameRate) RemainingTime = RemainingTime Mod (60 * FrameRate) NumSeconds = RemainingTime \ FrameRate RemainingTime = RemainingTime Mod FrameRate NumFrames = RemainingTime Num2Time = Format(NumHours, "00") & ":" & _ Format(NumMinutes, "00") & ":" & _ Format(NumSeconds, "00") & ":" & _ Format(NumFrames, "00") End Function

By combining the two functions, you can do some math with the times. For instance, suppose you had the time 00:29:10:10 in cell A4 and the time 00:16:12:23 in cell A5. If you put the following formula in a cell, you can find out the difference between the two times:

=Num2Time(Time2Num(A4)-Time2Num(A5))

The result is 00:12:57:17.

The examples presented here are rudimentary; they don't take into account any error handling or limit checking on the times used. You can either expand on the examples to fit your needs, or you can look to a third-party source. For instance, you can find an explanation (with a sample workbook) for NTSC and PAL times at the following URL:

http://www.kenstone.net/fcp_homepage/timecode_spreadsheet.html

There are also other macro-based solutions floating around the Internet. The best approach is to use your favorite search engine and look for "timecode excel" or "time code excel" (without the quotes). You'll find plenty of examples of code you can start with.

*Note:*

If you would like to know how to use the macros described on this page (or on any other page on the *ExcelTips* sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

*ExcelTips* is your source for cost-effective Microsoft Excel training.
This tip (8353) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: **Calculating TV Time**.

**Excel Smarts for Beginners!** Featuring the friendly and trusted *For Dummies* style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out *Excel 2013 For Dummies* today!

Excel allows you to store times in a worksheet. If you want to use Excel to time certain events, there are a couple of ...

Discover MoreExcel worksheets can be used to keep track of all sorts of information. You may want to use it, for instance, to track ...

Discover MoreIf you have a bunch of times entered into cells without the colon between the hours and minutes, chances are good that ...

Discover More**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Got a version of Excel that uses the
ribbon interface (Excel 2007 or later)?
**This site is for you!** If you
use an earlier version of Excel, visit
our *ExcelTips* site focusing on the menu interface.

**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Copyright © 2020 Sharon Parq Associates, Inc.

## Comments