Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Turning Off Sharing.

Turning Off Sharing

by Allen Wyatt
(last updated November 30, 2019)

7

At some point you may want to turn off workbook sharing in Excel. For instance, when the end of the development period for the workbook has been reached, you will want to turn off sharing and come up with your final version of the workbook.

You can turn off sharing by following these steps:

  1. Display the Review tab of the ribbon.
  2. Click the Share Workbook tool, in the Changes group. Excel displays the Share Workbook dialog box.
  3. Clear the Allow Changes check box.
  4. Click on OK.

When you turn off sharing and click on the OK button, Excel displays a warning that what you are doing may have consequences for other users. Provided there are no other users accessing the workbook, you should go ahead and click on Yes. If there are other users (shown back in the Share Workbook dialog box), you may want to ask them to save their changes and close the workbook before proceeding.

If you are using later versions of Excel, such as Excel 2019 or Excel in Office 365, you will notice that the buttons related to the Shared Workbook feature no longer exist. Microsoft has introduced the concept of Co-Authoring instead. The following Microsoft Office support article explains how you can still use the Shared Workbook feature with newer versions of Word:

https://support.office.com/en-us/article/what-happened-to-shared-workbooks-150fc205-990a-4763-82f1-6c259303fe05

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8487) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Turning Off Sharing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is six minus 6?

2019-03-10 23:59:38

cin

this page almost helped, except that there is no 'share workbook' in the ribbon.

this is the page that helped. if anyone else needs to merge formatting and can't because of legacy sharing.

https://support.office.com/en-us/article/what-happened-to-shared-workbooks-150fc205-990a-4763-82f1-6c259303fe05


2018-10-03 19:49:31

Bob

Doesn't work anymore in Office 365 as there is no "Changes Group" or Share Workbook tool. (Excel 2018 OSX)
Still trying to find a solution to unshare this old workbook.


2017-11-09 05:55:42

Luke

This was a lifesaver. Thank you! Weird that they'd hide such a game-changing option in such a reclusive spot. Was working on a huge generated EXCEL file and it defaulted to a shared state, excel functions I needed were greyed out. This fixed that! Thank you, again.


2015-11-09 01:26:52

Velunce

Thanks


2015-08-13 02:21:51

Jacki

Great tip - thanks for the advice.


2015-04-11 11:16:01

Nigel

It is probably worth mentioning that you must be the owner of the document (e.g. I had work document I was working on at home, it took me moment to realise that I could only turn off sharing if I opened the document on the work network using my work credentials).


2014-12-09 07:30:24

Gourab

Thanks.


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