Remembering Commonly Used Workbooks

by Allen Wyatt
(last updated May 31, 2014)

5

When you work with the same workbooks over and over again, you may want to come up with a quick way to get to those workbooks. This can be easily done in Excel; just follow these steps if you are using Excel 2007:

  1. Click the Office button.
  2. Hover the mouse pointer over the first three options you see (New, Open, or Save). Excel displays, at the right, a list of recent workbooks you've used.
  3. Click the push-pin icon that appears to the right of any workbooks you use regularly.

If you are using Excel 2010 or Excel 2013 then the steps are slightly different:

  1. Display the File tab of the ribbon.
  2. If you are using Excel 2010, click Recent at the left side of the dialog box. If you are using Excel 2013, click Open at the left side of the dialog box. In either case, Excel shows you a list of the most recent workbooks you've used.
  3. Scroll through the list of workbooks until you see the one you want to use regularly.
  4. Click the push-pin icon that appears to the right of the workbook in the list. (You may need to hover the mouse over the workbook name in order to see the push-pin icon.) Excel moves the workbook to the top of the list of files.
  5. Repeat steps 3 and 4 for any other workbooks you want to "remember."

That's it. You can now access these commonly used workbooks at any time by simply displaying the recent workbook list where they will always be shown at the top of the list.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8489) applies to Microsoft Excel 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Drag-and-Drop to Create a Hyperlink

If you open workbooks in two instances of Excel, you can use drag-and-drop techniques to create hyperlinks from one workbook ...

Discover More

Pasting Into a Comment

Pasting the contents of a single cell into a comment is rather easy. Pasting the contents of a range of cells is a different ...

Discover More

Unwanted Weekend Dates in Chart

If you chart data that includes dates along one of the axes, you might be surprised to find out that the chart includes data ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Printing Workbook Properties

Want to create a printed record of the properties associated with a workbook? There is no easy way to do it in Excel. Here's ...

Discover More

Saving a Workbook in a Macro

Does your macro need to make sure that the workbook being processed is saved to disk? You can add the saving capability by ...

Discover More

Noting When a Workbook was Changed

Do you need to know when a workbook was last changed? There are a couple of ways you can go about keeping track of the change ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 4?

2016-03-09 08:59:30

Mark

I've been using the "pinned" list in Excel forever. A recent upgrade to Excel 2013 was done and my pinned workbooks get unpinned, typically across system restarts.

Any clues??


2014-06-15 20:47:36

Tony

Interesting tip. Never thought of pinning in that view.

I have Excel (and Word) pinned to my Taskbar. That's where I look for recently used workbooks or docs, and I have used the pinning option in that area instead.


2014-06-03 15:26:09

Jim Autrey

Excellent tip! When I click on multiple workbooks, they are all brought to the top of the list. Also, I can pin the "Recent Places" (directories) in the event I wish to open the directory and search for a file. This tip also works for other Microsoft Office applications (Access, PowerPoint, etc.).


2014-06-01 06:02:16

Willy Vanhaelen

It does work but you will only notice it after a while: a pinned "Recent Document" will never be pushed off the list.


2014-05-31 10:30:45

LMcIntyre

Doesn't seem to work. After pushing the pin ("pinning the site"), the only difference is that the Recently Used list shows the item with the pin "pushed." Using other worksheets, however, puts those other worksheets at the top of the Recently Used list, eventually pushing my "pinned" worksheet off the bottom of the list, just as if it weren't pinned. I can't see that "pinning" does anything other than change the appearance of the pin graphic.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.