Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Excel Refuses to Put Page Breaks between Subtotal Groups.

Excel Refuses to Put Page Breaks between Subtotal Groups

by Allen Wyatt
(last updated March 29, 2014)

1

Sandy noted that when she inserts subtotals into her worksheet, she usually clicks the insert page break between groups button. It doesn't seem, however, that the page breaks are inserted. When Sandy looks at the worksheet in both Print Preview and Page Break Preview, Excel does not show the page breaks as being present.

The only time that this behavior should occur is if you direct Excel (in the Page Setup options) to fit the printout to a specific number of pages. You can check to see if this is the case in this manner:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the lower-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Make sure the Page tab is displayed. (See Figure 1.)
  4. Figure 1. The Page tab of the Page Setup dialog box.

  5. Make sure the Adjust To option is selected and set to 100%.
  6. Click OK.

The reason that you need to make this change is that if you have your page setup configured to fit your printout to a specific number of pages, Excel basically ignores any page breaks in your worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8702) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Excel Refuses to Put Page Breaks between Subtotal Groups.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Document's Path

You can use the FILENAME field to insert a document's filename and, optionally, the path to that filename. However, if you ...

Discover More

Calculated Dates

Word makes it easy to insert today's date in a document, but not as easy to insert a date X number of days in the future. ...

Discover More

Fixing Odd Sorting Behavior

When you sort data that contains both numbers and text, you may not get exactly the result that you expected. To know what is ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Creating Add-Ins

Want to create your own add-in? Excel makes it easy to do. Here are all the steps you need.

Discover More

Turning Off Track Changes without Unsharing

The Track Changes tool in Excel can be helpful, but it can also be aggravating because it doesn't allow you to use it on a ...

Discover More

Using Multiple Print Settings

Do you have a worksheet from which you need to print only portions of the data available? There are two ways you can control ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 8?

2014-06-09 05:05:55

Anna

Thanks - finally worked! Done it before dozens of times with no problems though. Must have tried something different!


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.