Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Excel Refuses to Put Page Breaks between Subtotal Groups.

Excel Refuses to Put Page Breaks between Subtotal Groups

by Allen Wyatt
(last updated December 4, 2018)

1

Sandy noted that when she inserts subtotals into her worksheet, she usually clicks the insert page break between groups button. It doesn't seem, however, that the page breaks are inserted. When Sandy looks at the worksheet in both Print Preview and Page Break Preview, Excel does not show the page breaks as being present.

The only time that this behavior should occur is if you direct Excel (in the Page Setup options) to fit the printout to a specific number of pages. You can check to see if this is the case in this manner:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the lower-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Make sure the Page tab is displayed. (See Figure 1.)
  4. Figure 1. The Page tab of the Page Setup dialog box.

  5. Make sure the Adjust To option is selected and set to 100%.
  6. Click OK.

The reason that you need to make this change is that if you have your page setup configured to fit your printout to a specific number of pages, Excel basically ignores any page breaks in your worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8702) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Excel Refuses to Put Page Breaks between Subtotal Groups.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Technique for Adding a Text Box to an Envelope

Text boxes can be a great design feature to use in laying out a document. You may want to add one to an envelope, ...

Discover More

Moving an AutoShape Connector

Once you have connectors established between different AutoShapes on your drawing canvas, you may need to move the ...

Discover More

Unwanted Weekend Dates in Chart

If you chart data that includes dates along one of the axes, you might be surprised to find out that the chart includes ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Using Check Boxes

Check boxes, just like those used in Windows dialog boxes, can be a great addition to a worksheet. Here's how to add them ...

Discover More

Using Multiple Print Settings

Do you have a worksheet from which you need to print only portions of the data available? There are two ways you can ...

Discover More

Understanding Add-Ins

The primary way to extend what Excel can do is through the use of add-ins. This tip explains what they are and the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 6?

2014-06-09 05:05:55

Anna

Thanks - finally worked! Done it before dozens of times with no problems though. Must have tried something different!


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.