Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Replacing Background Colors in Cells.
by Allen Wyatt
(last updated May 4, 2019)
Jozef is looking for a way to change background colors of specific cells in the worksheet he created. For example, he would like to find all red background cells and change them to blue or find all yellow backgrounds and change them to blue. Jozef wonders if there is an easy way to do this.
It's fairly obvious that you can change the background colors of any cells manually, so there is no need to go into that option for making the changes. What you need to do is use a simple tool, such as the Find and Replace tool, to make the color changes. Follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
Figure 2. The Fill tab of the Find Format dialog box.
If you find yourself needing to make the same color changes over and over (for instance, always changing from red to blue), then you may be interested in using a macro to do the changes. The following example could be assigned to a shortcut key or added to the Quick Access Toolbar so you can use it quickly:
Sub ChangeColor() Dim rCell As Range If Selection.Cells.Count = 1 Then MsgBox "Select the range to be processed." Exit Sub End If For Each rCell In Selection If rCell.Interior.Color = RGB(255, 0, 0) Then 'red rCell.Interior.Color = RGB(0, 0, 255) 'blue End If Next rCell End Sub
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9043) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Replacing Background Colors in Cells.
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