Phantom Counts

Written by Allen Wyatt (last updated January 17, 2026)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365

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There are two closely related worksheet functions in Excel: COUNT and COUNTA. The COUNT function counts all cells that contain numbers, while the COUNTA function counts all cells that are not empty. Thus, if you use COUNTA, you would get "phantom counts" if a cell contained a space; this problem would not occur if you used the COUNT function.

What can cause "phantom counts" when using COUNT is if some cells contain the value zero. This is considered a number by Excel, so it includes that cell in the count. The confusion often pops up if you have the worksheet configured to not display zero values. Thus, the cell could appear to be empty, but really contain a zero which affects COUNT.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9201) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 5?

2026-01-17 17:35:23

Tony

Hi Allen
Thanks for your recent advise on COUNT and COUNT A. I struggle with the example you gave about cells that contain the number zero. With count, that cell contains a number...and so will be counted. With COUNTA, that cell is not empty, and will also be counted!

Please break it down to my idiotic level. I am a novice!

Tony

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