Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Creating a Plus/Minus Button.
On some calculators there is a little button that can come in very handy: the plus/minus button. This button, when pressed, will switch whatever value is on the display between its positive and negative values. For instance, if the display shows the number 57, then pressing the button will change the display to -57. Pressing it again will switch the value back to 57.
If you would like a "button" that does this in Excel, you'll quickly find that there is none built into the program. You can quickly create one, however, by using a macro:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Sub PlusMinus()
Dim cell As Range
On Error Resume Next 'copes with cells that are not numeric
For Each cell In Selection
If Not cell.HasFormula And cell.Value <> 0 Then
cell.Value = -cell.Value
End If
Next cell
End Sub
Note that the macro simply steps through whatever range of cells you selected when the macro started. Each cell is tested to make sure it contains a numeric value. When would a cell not contain a number? The most critical time is when it contains a formula, you don't want to mess those up. Another instance is when the cell contains a date. You don't want to change those dates to minus values. Cells that contain either a formula, a date, or a label will generate an error since "cell.Value" isn't a numeric value. If the cell truly contains a number, then the result is a switch in sign for the number.
You can assign this macro to a shortcut key or add it to the Quick Access Toolbar to make it easy to use at any time.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9271) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Creating a Plus/Minus Button.
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2026-01-11 09:36:08
J. Woolley
This Tip mentions dates, but its PlusMinus macro does not check for dates.nThe subject of this Tip is similar to the following Tip that attracted a plethora of comments: https://excelribbon.tips.net/T010127_Negating_a_Cell_Using_a_Macro.htmlnMy Excel Toolbox includes the newer Negate macro to negate all numeric constants in a Selection except dates (ignoring other cells). The Negate macro supports Undo. See https://sites.google.com/view/MyExcelToolbox/
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