Counting with Formulas

Thanks for the tutorial on this. It was helpful. Without using VB is it possible to incorporate SUMPRODUCT(COUNTIF(INDIRECT along with a date range.

Using SUMPRODUCT(COUNTIF(INDIRECT to get a "Grand Total" but need to break down by week.

In the workbook there are multiple worksheets. Each sheet contains a column with a date that something was completed...column R
and then the criteria needed to be counted...column T

In a new "summary" sheet is where calculations would occur using "SUMPRODUCT(COUNTIF(INDIRECT"

In this "summary" sheet, column "A" contains the dates representing a week where the specific criteria occurred.
Row 2 in column B, C and D have the criteria needing to be counted based during the week listed in column A. the rest of the cells would contain the total for that week for each of the criteria.

(see Figure 1 below)

I hope this makes sense. I have been unsuccessful in getting anything to work.
Thanks in advance.

Anirudh Rangarajan

If the Authors are in separate cells use COUNTA, but if the authors are in a single cell use Len(cell) - Len(substitute( method.

(see Figure 1 below)

Can you please send me the commands/functions in excel for author count
===============================================

No. of authors in a row is 4

Lahiri, B. B.; Bagavathiappan, S.; Jayakumar, T.; Philip, John = 4

J. Wooley, thank you for the last tip. I have used it successfully and will, without a doubt, incorporate it into other projects I am working on.

Peter Atherton, although I wasn't looking for a macro based solution I learned a lot from the one you posted. Thanks.

@Paul
Here is another solution to your problem described 2019-11-06. Assuming all of your 200 worksheets have a similar structure, pick an unused column (one that has no values or formulas on any worksheet). Let's assume you picked column Z. Click the first worksheet's tab, then Shift+Click the 200th worksheet's tab; all 200 worksheets should be selected with one of them the active sheet. Put the following 3 formulas in cells Z1, Z2, and Z3 of the active sheet:
=--(UPPER(K16)="R")
=--(UPPER(K16)="L")
=--(UPPER(K16)="C")
Now all 3 formulas should appear in Z1:Z3 on all 200 sheets. Notice these formulas ignore alphabetic case of cell K16, which is optional. The double unary (double negative) operator converts TRUE/FALSE to 1/0.
Now select (activate) your summary sheet and use the following formulas to count the number of sheets that have "r", "l", or "c" in cell K16:
="r count is "&SUM(’Sheet(1):Sheet(200)'!Z1)
="l count is "&SUM(’Sheet(1):Sheet(200)'!Z2)
="c count is "&SUM(’Sheet(1):Sheet(200)'!Z3)

@Paul
You might be interested in these articles:
https://ask.wellsr.com/1159/why-is-range-so-different-in-count-and-sum-vs-countif-and-sumif
https://exceljet.net/formula/count-occurrences-in-entire-workbook

Paul
I know that you said no macros but sometimes a VB function leads to Microsoft wizards to write a new function. Here is a UDF to perform the task.

Function wbCOUNTIF(ref, val As String)
Dim addr As String, wks As Worksheet
Dim i As Integer, cnt As Integer
Dim ShCount As Integer, str As Variant

addr = ref.Range("A1").Address
i = 1
ShCount = ThisWorkbook.Sheets.Count
On Error Resume Next
For i = 2 To ShCount
Set wks = Worksheets(i)
With wks
str = wks.Range(addr).Value
If LCase(str) = LCase(val) Then
cnt = cnt + 1
End If
End With
Next i

wbCOUNTIF = cnt
End Function

(see Figure 1 below)

@Paul
Because you originally said "no macros" I assume you don't want a VBA user-defined function (which would be easy to specify). In other words, you want something that can be saved in an XLSX file, not XLSM or XLSB.

First create a list of all your sheet names. For example, put this formula in cell A1
="Sheet("&ROWS($A$1:A1)&")"
then duplicate that formula down the column (range A1:A200).

With the sheet names in A1:A200, these formulas will count the number of sheets that have "r", "l", or "c" in cell K16
=SUMPRODUCT(COUNTIF(INDIRECT("'"&A1:A200&"'!K16"),"r"))
=SUMPRODUCT(COUNTIF(INDIRECT("'"&A1:A200&"'!K16"),"l"))
=SUMPRODUCT(COUNTIF(INDIRECT("'"&A1:A200&"'!K16"),"c"))

J. Wooley thank you for your response. This isn’t the problem I’m having. My workbook contains 200 worksheets (each named sheet(1), sheet(2), etc.) containing data and 2 summary pages that collect information from the worksheets. One of the formulas I created in a summary worksheet to total the number of items sold is =SUM(’Sheet(1):Sheet(200)'!F12), where the number is entered in cell F12 on each worksheet. This gives me an instant update when something is sold. I have also used the MAX and MIN functions in a similar fashion for ordering purposes. I keep items stored in 3 sections of a small warehouse that I identify with an r for right side, l for left side, and c for center. This letter (r, l, or c) is located in cell k16 of each worksheet. I want to be able to count the number items I have in each section by simply counting the number r’s, the number of l’s, and the number of c’s using a formula structure similar to what I used above. A formula for each letter would be satisfactory rather than one formula that tries to count each.

@Paul
Assuming the specific text character you want to count is in cell A1 (for example, cell A1 contains the text character r) and you want to count the number of times that character appears in cell A5, use the following formula for a count that is alphabetic case sensitive:

=LEN(A5)-LEN(SUBSTITUTE(A5,A1,""))

To ignore alphabetic case, use the following formula:

=LEN(A5)-LEN(SUBSTITUTE(UPPER(A5),UPPER(A1),""))

I have a workbook that contains 200 worksheets (sheet(1), sheet(2), etc.) I am trying to find a formula (no macros) that will enable me to count the total number of times a specific text character ( r for example) appears in a specific cell (a5). There are 5 letters that could be in the cell. I have tried variations on "counter", but I can't seem to get the syntax correct.

@Amy,
1. Although we don't deal with "life danger" - one should avoid using Absolute references if he deals with a SINGLE formula.
2. the following "shorten" formula will return the same result:
=COUNTIF(A2:B200,"=")
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2016)
ISRAEL

Just change the formula such as
=COUNTIF($A$2:$B$200,"="&"")

Is there a way to COUNTIF cells are blank?

@Dave
You're right. This construction is only needed for not equal for instance:
=COUNTIF($A$2:$B$200,"<>"&E2).

in the formula
=COUNTIF($A$2:$B$200,"="&$E2)
what is the purpose of "="& as the formula works perfectly well without it?