Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Static Sizes for Comment Boxes.

Static Sizes for Comment Boxes

by Allen Wyatt
(last updated October 18, 2014)

1

Jean-Marc is having a problem with comment boxes in his workbooks. It seems that every time he opens an Excel workbook in which he previously inserted comments, those comments have changed size. For example, if he inserts a 2" by 2" comment (or places a picture inside a comment box), the next time he opens the workbook only half the picture shows in a much larger comment box. Jean-Marc is wondering if there is a way to make the comment boxes retain the same size as he originally sets them.

The solution seems to be related to how the comment is created. How you view comments is controlled by three option buttons in the Display group of the Advanced option of the Excel Options dialog box. If you choose to view Comments & Indicators, then the sizes of your comments should remain static. If you choose to view only the indicators, then Excel chooses how and where to display the comment each time it is redisplayed.

If you don't want your comments to always be visible, but you still want them to retain their sizes, then the only option is to develop a macro that will do the resizing for you.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9424) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Static Sizes for Comment Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Goal Seeking

Excel provides a great tool that is helpful in figuring out what certain variables should be in your formulas. This tip ...

Discover More

Indirect References to a DSUM Parameter

Indirect references can be very helpful in formulas, but getting your head around how they work can sometimes be confusing. ...

Discover More

Following a Number with Different Characters

When creating numbered lists, the normal characters that follow the number are a period and a tab. Here's how to force Word ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Placing Formula Results in a Comment

Excel won't allow you to directly or automatically insert the results of a formula into a cell's comment. You can, however, ...

Discover More

Anchoring Comment Boxes in Desired Locations

Want your comment boxes to appear someplace other than the right side of a cell? You may be out of luck, and here's why.

Discover More

Changing the Comment Indicator Color

Add a comment to a worksheet, and you'll notice that Excel places a small, red triangle at the upper-right corner of the cell ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

2014-10-18 05:18:50

Peter

Hi.

I have a similar problem with my comments, which I create using the context menu that comes up when I right-click the cell involved. My comments seem to shrink, by which I mean that when I roll over a commented cell I created some time ago, the comment, more often than not, will not show the full text of the comment, and I have to open the context menu to edit and re-size the comment to make it all visible. My comments also inevitably seem to separate from their cells. I have an ever-growing worksheet. When I add rows, causing a commented cell in another row to move, the comment does not move. I constantly end up with comments that do not show their full text and open far away from their cells.

Thank you.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.