Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Understanding the Select Case Structure.

Understanding the Select Case Structure

by Allen Wyatt
(last updated October 10, 2019)

Macros in Excel are written in a language called Visual Basic for Applications (VBA). Like any other programming language, VBA includes certain programming structures which are used to control how the program executes. One of these structures is the Select Case structure. This structure has the following syntax:

Select Case expression
Case expression
    program statements
Case expression
    program statements
Case Else
    program statements
End Select

When a macro is executing and this structure is encountered, Excel uses the expression to test each subsequent Case statement to see if the code under the Case statement should be executed. For instance, consider the following code:

Select Case DayOfWeek
Case 1
    DayName = "Monday"
Case 2
    DayName = "Tuesday"
Case 3
    DayName = "Wednesday"
Case 4
    DayName = "Thursday"
Case 5
    DayName = "Friday"
Case 6
    DayName = "Saturday"
Case 7
    DayName = "Sunday"
Case Else
    DayName = "Unknown day"
End Select

This code assumes you enter it with DayOfWeek already set to a numeric value. Let's say (for example's sake) the value is 4. In this structure, the only code that would be executed is the code under the Case 4 statement—in other words, the macro would set DayName to "Thursday." If DayOfWeek were set to some other value not accounted for by the Case statements (outside of the 1 to 7 range), then the code under Case Else would execute, and the macro would set DayName to "Unknown day."

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11835) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Understanding the Select Case Structure.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Booklet Printing in Word

Need to create a booklet with Word? Depending on your version, it could be as easy as changing how you print your final ...

Discover More

Understanding ZIP Folders

Need to move a lot of information to someone else? The answer may be to store that information in a ZIP folder. Here's ...

Discover More

Noting Inactivity within a Timeframe

There are many times when you are creating a worksheet that you need to analyze dates within that worksheet. Once such ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Quickly Dumping Array Contents

Variable arrays are used quite often in macros. If you use an array once in your macro and then need to reuse it for ...

Discover More

Adding a Calendar to a Worksheet

Using a specialized calendar control is a great way to let users add dates to a worksheet. Unfortuantely, Microsoft ...

Discover More

Continuing Macro Lines

Sometimes a macro command line can get very, very long. This can make it hard to understand when you look at it a month ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.