Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Understanding the Select Case Structure.

Understanding the Select Case Structure

by Allen Wyatt
(last updated December 19, 2015)

Macros in Excel are written in a language called Visual Basic for Applications (VBA). Like any other programming language, VBA includes certain programming structures which are used to control how the program executes. One of these structures is the Select Case structure. This structure has the following syntax:

Select Case expression
Case expression
    program statements
Case expression
    program statements
Case Else
    program statements
End Select

When a macro is executing and this structure is encountered, Excel uses the expression to test each subsequent Case statement to see if the code under the Case statement should be executed. For instance, consider the following code:

Select Case DayOfWeek
Case 1
    DayName = "Monday"
Case 2
    DayName = "Tuesday"
Case 3
    DayName = "Wednesday"
Case 4
    DayName = "Thursday"
Case 5
    DayName = "Friday"
Case 6
    DayName = "Saturday"
Case 7
    DayName = "Sunday"
Case Else
    DayName = "Unknown day"
End Select

This code assumes you enter it with DayOfWeek already set to a numeric value. Let's say (for example's sake) the value is 4. In this structure, the only code that would be executed is the code under the Case 4 statement—in other words, the macro would set DayName to "Thursday." If DayOfWeek were set to some other value not accounted for by the Case statements (outside of the 1 to 7 range), then the code under Case Else would execute, and the macro would set DayName to "Unknown day."

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11835) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Understanding the Select Case Structure.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Tracked Changes Won't Go Away

Track Changes is a great tool when editing a document, but the ways that it affects your document can sometimes be ...

Discover More

Displaying Letter Grades

Grading in schools is often done using numeric values. However, you may want to change those numeric values into letter ...

Discover More

Where Is that Text?

Looking for a formula that can return the address of a cell containing a text string? Look no further; the solution is in ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Expiration Date for Excel Programs

If you use Excel to create a macro-based application, you may want to make sure that your programs cease working after a ...

Discover More

Determining the Number of Visible Columns

When using a macro to process information in a worksheet, you may want that macro to figure out how many columns are ...

Discover More

Digital Signatures for Macros

The security features built into Excel allow you to digitally sign your macros so that users can rest assured that they ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.