Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Workbook Events.

Workbook Events

by Allen Wyatt
(last updated April 29, 2014)

In another tip you learned how you can discover the various worksheet events that you can trap and program for in your macros. Excel also allows you to trap different events on a workbook level. You can discover a list of those events in much the same manner as you do for worksheets:

  1. Press Alt+F11 to display the VBA Editor.
  2. In the Project Explorer window (upper-left corner of the VBA Editor), find the project (workbook) that you are working on.
  3. Expand the project, if necessary, by clicking the plus sign to the left of the project name. You should see all the worksheets in the project listed.
  4. Double-click the ThisWorkbook item. A code window should appear for the workbook.
  5. At the top of the workbook's code window are two drop-down lists. In the left-hand drop-down list, choose Workbook.

At this point, the right-hand drop-down list contains all the events that you can "trap" for the workbook. The available events may vary, according to your version of Excel. There are 29 different events, too many to list here.

The names of the events should be descriptive enough that you can tell what triggers each of them. Notice that some of the events start with the word "Sheet" and duplicate the names of the worksheet events detailed in the previous tip. These events, because they are at a workbook level, apply to the workbook as a whole, even though they are triggered by events on a worksheet.

For example, if you choose to trap the SheetActivate event, then the macro will be run when any worksheet in the workbook is activated. Contrast this to the Activate event on the worksheet level, which is activated only when that particular worksheet is activated.

If you choose one of the events in the right-hand drop-down list, you can create the macro you want run when the event actually occurs.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9546) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Workbook Events.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Opening an HTML Page in a Macro

Excel allows you to open HTML pages within the program, which is great for some purposes. What if you want to open a browser ...

Discover More

Spacing Table Rows Vertically

Want to get just the right amount of spacing above and below text in a table cell? A very easy way to do this is to adjust ...

Discover More

Cleaning Scummy Shower Doors

Do you have glass shower doors that always seem to be covered with a soapy film? Here's a great cleaning idea that can once ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Understanding the Select Case Structure

One of the powerful programming structures available in VBA is the Select Case structure. This tip explains how you can put ...

Discover More

Selecting the First Cell In a Row

When creating macros, you'll often have a need to select different cells in the worksheet. Here's how to select the first ...

Discover More

Store Common Macros in the Personal Macro Workbook

Want your macros to be available regardless of the workbook on which you are working? Here's how to store them in the place ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.