Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Chart Across Multiple Pages.

Printing a Chart Across Multiple Pages

by Allen Wyatt
(last updated April 25, 2015)

1

If you are using Excel to chart very large amounts of data, the charts you create can end up being very large, as well. This leads to a problem when printing the chart: Do you print it so it fits on one piece of paper, thereby losing detail, or do you try to maintain the detail and print the chart on multiple pieces of paper?

Unfortunately, the answer to what could otherwise be a simple question is complicated by the fact that Excel doesn't easily allow you to print a single chart across multiple pieces of papers. Instead you are left to work around the problem. Fortunately, there are a few things you can do.

First of all, you could simply break the data range you are charting into smaller "chunks" of data that would be printed on different charts. Thus, the amount of detail on each chart would depend on the amount of data you are assigning to that chart. For instance, if the data range you want to actually chart is in A1:B2000, you might create 20 charts, with each chart made up of the data from 100 rows.

Another potential solution involves how you create the chart itself. Instead of creating the chart as a chart sheet, create it as an object on a worksheet. This results in a chart that floats over the top of the worksheet. You can then size the chart to be as wide as you want, thereby revealing as much data as you want. When you print the worksheet, Excel splits the chart across multiple pages, as desired.

There are two things to remember in this approach: First, you must make sure that you select a workbook cell when printing. If you select the chart before printing, Excel will print just the chart and shrink it to fit on a single page. Second, Excel will also try to print your large data range in the printout. To overcome this, you can play with the settings in the Print dialog box to get just the pages printed that you need.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9817) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing a Chart Across Multiple Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Embossing Text

Word can make your text look as if it has been embossed on the page.

Discover More

Viewing Your Work Full-Screen

Want to use the maximum space possible for displaying information on screen? You'll want to learn how to use the ...

Discover More

Printing a Number of Different Pages

If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Excluding Some Data from a Chart

Excel is a whiz at creating charts from your worksheet data. When the program tries to determine what should be included ...

Discover More

Understanding Custom Chart Templates

Excel allows you to create custom chart formats that go beyond the standard formats provided in the program. These custom ...

Discover More

Controlling Chart Gridlines

Gridlines are often added to charts to help improve the readability of the chart itself. Here's how you can control ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2015-04-25 11:22:45

Jerry

To prevent Excel from printing the range of data along with the chart, select the range of cells encompassing the chart. Then in the print settings, change Print Active Sheets to Print Selection. You can also set a "print area" to print just the chart. Select the range of cells and on the Page Layout tab select Print Area and click on Set Print Area. Excel will then print only what is in the print area.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.