Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Chart Across Multiple Pages.

Printing a Chart Across Multiple Pages

by Allen Wyatt
(last updated April 25, 2015)

1

If you are using Excel to chart very large amounts of data, the charts you create can end up being very large, as well. This leads to a problem when printing the chart: Do you print it so it fits on one piece of paper, thereby losing detail, or do you try to maintain the detail and print the chart on multiple pieces of paper?

Unfortunately, the answer to what could otherwise be a simple question is complicated by the fact that Excel doesn't easily allow you to print a single chart across multiple pieces of papers. Instead you are left to work around the problem. Fortunately, there are a few things you can do.

First of all, you could simply break the data range you are charting into smaller "chunks" of data that would be printed on different charts. Thus, the amount of detail on each chart would depend on the amount of data you are assigning to that chart. For instance, if the data range you want to actually chart is in A1:B2000, you might create 20 charts, with each chart made up of the data from 100 rows.

Another potential solution involves how you create the chart itself. Instead of creating the chart as a chart sheet, create it as an object on a worksheet. This results in a chart that floats over the top of the worksheet. You can then size the chart to be as wide as you want, thereby revealing as much data as you want. When you print the worksheet, Excel splits the chart across multiple pages, as desired.

There are two things to remember in this approach: First, you must make sure that you select a workbook cell when printing. If you select the chart before printing, Excel will print just the chart and shrink it to fit on a single page. Second, Excel will also try to print your large data range in the printout. To overcome this, you can play with the settings in the Print dialog box to get just the pages printed that you need.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9817) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing a Chart Across Multiple Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pin Items to the Start Screen

You can improve your efficiency at launching applications by using the Start Screen. This tip shows you how to pin items to ...

Discover More

Putting Character Codes to Work

If you know the character codes for some characters of interest, you can use those codes to do lots of tasks. This tip ...

Discover More

Concatenating Values from a Variable Number of Cells

Excel makes it easy to concatenate (or combine) different values into a single cell. If you need to combine a different ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Exploded Pie Chart Sections

Want to change the groupings used by Excel when it creates pie charts? Your options are limited, as you learn in this tip.

Discover More

Creating Charts in VBA

Most charts you create in Excel are based on information stored in a worksheet. You can also create charts based on ...

Discover More

Reordering the Display of a Data Series

Once you create a chart, you aren't limited to keeping the data series in the order they originally appeared. You can shift ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 2?

2015-04-25 11:22:45

Jerry

To prevent Excel from printing the range of data along with the chart, select the range of cells encompassing the chart. Then in the print settings, change Print Active Sheets to Print Selection. You can also set a "print area" to print just the chart. Select the range of cells and on the Page Layout tab select Print Area and click on Set Print Area. Excel will then print only what is in the print area.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.