Written by Allen Wyatt (last updated May 14, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
Rob has a text box, in a worksheet, that contains text copied from Word. He wants to know how he can resize the text box using a macro, so that it covers a specific range of cells.
There are a couple of ways you can approach this task. One is to specify, in the macro, exactly which cells you want to cover with the text box, and then adjust the properties of the text box to match the characteristics of the cells you specify.
Sub ResizeBox1() Dim sTL As String Dim sBR As String Dim rng As Range ' Change top-left and bottom-right addresses as desired sTL = "A1" sBR = "M40" ' Ensure a text box is selected If TypeName(Selection) <> "TextBox" Then MsgBox "Text box not selected" Exit Sub End If With Selection Set rng = ActiveSheet.Range(sTL) .Top = rng.Top .Left = rng.Left Set rng = ActiveSheet.Range(sBR) .Width = rng.Left + rng.Width .Height = rng.Top + rng.Height End With Set rng = Nothing End Sub
In order to use the macro, change the address of the cells you want to use for the top-left and bottom-right of the text box. Then, select the text box and run the macro.
If you prefer, you could use a named range to specify the range to be covered by the text box. The following macro expects that the range will be named RangeToCover. When you select the text box and run the macro, the text box is resized to match the size of the range.
Sub ResizeBox2() Dim l_rRangeToCover As Range Dim l_rLowerRight As Range ' Ensure a text box is selected If TypeName(Selection) <> "TextBox" Then MsgBox "Text box not selected" Exit Sub End If ' Get the range to cover Set l_rRangeToCover = _ ActiveSheet.Range(Names("RangeToCover").RefersToRange.Value) ' Get its lower right cell Set l_rLowerRight = _ l_rRangeToCover.Cells( _ l_rRangeToCover.Rows.Count, _ l_rRangeToCover.Columns.Count) ' Resize the text box With Selection .Left = l_rRangeToCover.Left .Top = l_rRangeToCover.Top .Width = l_rLowerRight.Left + l_rLowerRight.Width - .Left .Height = l_rLowerRight.Top + l_rLowerRight.Height - .Top End With End Sub
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10185) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Resizing a Text Box in a Macro.
Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!
Text boxes are handy for placing information in a container that can "float" over your worksheet. This tip explains what ...
Discover MoreOne way to make your text boxes "stand off" the page is to add a drop shadow to them. This tip shows just how easy it is ...
Discover MoreWant to search for text that may appear in a text box rather than in a regular worksheet cell? You can only perform the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2024-05-19 11:21:00
J. Woolley
You can pick Page Layout > Arrange > Align > Snap to Grid (Alt+P+AA+P), then manually move/resize shapes to align with a range.
2024-05-17 18:54:06
J. Woolley
@Mike J
The Tip's original ResizeBox1 macro can be simplified by replacing the following statements
        .Width = rng.Left + rng.Width
        .Height = rng.Top + rng.Height
with these statements
        .Width = rng.Width
        .Height = rng.Height
Here is a simplified version of the Tip's ResizeBox2 macro:
Sub ResizeBox2()
    Dim rRangeToCover As Range
    ' Ensure a text box is selected
    If TypeName(Selection) <> "TextBox" Then
        MsgBox "Text box not selected"
        Exit Sub
    End If
    ' Get the range to cover
    Set rRangeToCover = ActiveSheet.Range("RangeToCover")
    ' Resize the text box
    With Selection
        .Left = rRangeToCover.Left
        .Top = rRangeToCover.Top
        .Width = rRangeToCover.Width
        .Height = rRangeToCover.Height
    End With
End Sub
Here is another version that works with any visible shape (including Notes, Charts, and Pictures) and is perhaps more user-friendly:
Sub CoverRangeWithShape()
    Const myName As String = "CoverRangeWithShape"
    Const OneSecond As Single = 1 / 24 / 3600
    Dim shp As Shape, rng As Range, msg As String, ans As Variant
    If Not (TypeOf ActiveSheet Is Worksheet) Then Exit Sub
    If ActiveSheet.Shapes.Count = 0 Then Exit Sub
    For Each shp In ActiveSheet.Shapes
        If shp.Visible Then
            shp.Select
            shp.TopLeftCell.Show
            Application.Wait (Now + OneSecond)
            msg = shp.Name & " is selected. " _
                & "Do you want to cover a range with this shape?"
            ans = MsgBox(msg, vbYesNoCancel, myName)
            If ans <> vbNo Then Exit For
        End If
    Next shp
    If ans <> vbYes Then Exit Sub
    msg = "Specify the range address or range name to cover. " _
        & vbLf & "You can use the mouse (or similar device)."
    ans = Range(shp.TopLeftCell, shp.BottomRightCell).Address
    On Error Resume Next
        Set rng = Application.InputBox(msg, myName, ans, Type:=8)
    On Error GoTo 0
    If rng Is Nothing Then Exit Sub
    rng.Cells(1).Show
    With shp
        .Left = rng.Left
        .Top = rng.Top
        .Width = rng.Width
        .Height = rng.Height
    End With
End Sub
2024-05-17 04:33:50
Mike J
@J.Woolley
Thank you for the corrections.
I couldn't get the second macro to work either, but I didn't understand the statement that caused the error, so thought it may be me; especially as Debug/Compile_VBA_Project did not find any problems. Clearly it can't catch them all!
2024-05-16 15:37:42
J. Woolley
@Mike J
The following statements in macro ResizeBox1
        .Width = rng.Left + rng.Width
        .Height = rng.Top + rng.Height
should be replaced with these corrected statements
        .Width = rng.Left + rng.Width - .Left
        .Height = rng.Top + rng.Height - .Top
The Tip's ResizeBox2 macro doesn't work at all. To fix it, replace the following statement
    Set l_rRangeToCover = _
      ActiveSheet.Range(.Names("RangeToCover").RefersToRange.Value)
with this corrected statement
    Set l_rRangeToCover = _
      ActiveSheet.Range("RangeToCover")
2024-05-15 06:35:44
Mike J
The first macro doesn't seem to work correctly.
If top left is set to A1 and bottom right to E5, then the text box correctly occupies 5 rows and 5 columns from A1:E5. But if the top left is C3 and bottom right E5, the text box still occupies 5 rows and 5 columns - from C3:G7
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments