Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using Text Boxes.

Using Text Boxes

by Allen Wyatt
(last updated May 16, 2015)

1

A text box is a special kind of graphics object that is nothing but a box that can contain text. You can place any text in them you desire, using the same techniques you use to add text to a cell. The way in which you add a text box depends on the version of Excel you are using.

Here's how you can create a text box:

  1. Make sure the Insert tab of the ribbon is selected.
  2. Click on the Text Box tool in the Text group. When you move the mouse cursor into the worksheet area, you'll notice that it changes to a different type of insertion pointer.
  3. Click at a corner of where you want the text box to appear and, while holding down the mouse button, drag to the opposite corner.
  4. Release the mouse button.
  5. Start typing the text you want in the text box.

Once you create the text box and start typing, the text box remains selected. When you want to work with other parts of your worksheet, simply use the mouse to select those parts.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6128) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Using Text Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 2 + 9?

2015-10-27 12:11:13

Sally Shute

I need to use tabs in a text box in Excel 2013 however the default distance is too far. How can I set the tab distances?

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